CLMC 2015 Exhibit Information

Transcription

1 Canadian Laboratory Medicine Congress June 20-24, 2015, Montreal, Canada Joint Congress of the Canadian Association of Pathologists (CAP-ACP) Canadian Society of Clinical Chemists (CSCC-SCCC) held jointly with l Association des pathologists du Québec (APQ) CLMC 2015 Exhibit Information Move-in Period Sunday, June 21, 2015 from 10:00 to Monday June 22, 2015 at 11:30 Display Period Monday June 22, :00 to 16:30 Monday June 22, :00-18:00 (Wine & Cheese Reception) Tuesday June 23, :00 16:30 Move-out Period Tuesday June 23, 2015 at 16:30 to Wednesday June 24, 2015 at 12:00 CLMC Secretariat info@clmc.ca T F Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Canada

2 Canadian Laboratory Medicine Congress June 20-24, 2015, Montreal, Canada Joint Congress of the Canadian Association of Pathologists (CAP-ACP) Canadian Society of Clinical Chemists (CSCC-SCCC) held jointly with l Association des pathologists du Québec (APQ) Registration: (please use separate form for each person) Name: Title: Mr. Ms. Dr. Surname First name Institution/Organization: Mailing Address: City / Province / Code: Tel: Allergies: Fax: Exhibiting Companies are entitled to 1 Complimentary Full Registration per booth (includes Wine & Cheese Reception, entry to all non-ticketed sessions and trade show) Sponsoring Companies are entitled to the following complimentary registrations: Platinum 6 Complimentary Registrations / Gold 3 Complimentary Registration / Silver 1 Complimentary Registration Additional Booth Staff For additional staff members, fee covers food & beverage costs served in the exhibit area: Additional Booth Staff Fees (if required) # staff x /person A Banquet Tickets: Banquet tickets # tickets x 95.00/person B HST/TVH; # RT0001) Subtotal (A+B): C GST (C x 5%): D QST (C x 9.975%): E Name Tags for Booth Staff: TOTAL AMOUNT (C+D+E): 1) 4) 2) 5) 3) 6) PAYMENT Payment must accompany Registration Form. Cheques should be payable to: Canadian Laboratory Medicine Congress Credit Card: Visa MasterCard Amex Card No. Signature: SEND PAYMENT TO: CLMC Congress Office 4 Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Fax: Please Submit by May 25, 2015 Expiry Date: CLMC Secretariat info@clmc.ca T F Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Canada

3 GENERAL INFORMATION FOR EXHIBITORS LABEL ON THE BOXES The following pieces of information must appear on each box that is sent to the hotel so there is no loss or confusion. 1. Name of the event. 2. Name of the company and/or exhibitor. 3. Date of the event. 4. Name of the room where the merchandise must be delivered. 5. Booth number in the case of an exhibit. 6. Name of the Convention Service Manager 7. Hotel address: Le Westin Montréal 270 St.Antoine West Montreal, Quebec H2Y 0A3 * If your shipment is heavy (more than 25 pounds) or has large dimensions, please contact the Convention Service Manager. It is highly recommended that you use GES for your advance shipments. The Westin will not accept shipments for the CLMC 2015 Congress until Thursday June 18, 2015 and they have limited storage so items may be refused. Hotel will charge a handling and storage fee from 1.00 per box/item and 75 per pallet, the charge will be added to the master account for any material sent to the Hotel. Hotel will not be responsible for any loss or damage to materials sent to Hotel. CUSTOMS If your exhibit material is being shipped from the USA, the goods must be customs cleared. A customs broker will facilitate the process for you; however you must contact them at least six weeks prior to your meeting. LIVINGSTON EVENT LOGISTICS Tel: ext.23 Fax: RECEPTION & EXPEDITION In order not to create any conflict with the arrival of other merchandise, you must contact Nathalie Julien at in order to coordinate the arrival and the departure of your equipment. The merchandise receiving is located in the alley between St.Antoine and St.Jacques streets and it is opened Monday to Friday, 8h00-12:00 and 13:00-16:30. After these hours, please contact the security, dialling 0 on the telephone at the entrance. Please note that access is limited to 1 truck at the time and trucks of 53 feet (16 meters) length cannot back up in the receiving area. Maximum size is 30. ** WE HAVE NO DOCK, necessary equipment: tailgate or ramp for the unloading, and a jigger handling and transportation of the equipment in the hotel are not the responsibility of hotel. Your manager can organize the handling of your equipment at a cost of / hour for a minimum of 4 hours**

4 When you are not using a transportation company for the merchandise handling and exhibitors are on their own for shipping. A security agent will be required, at your cost, to manage the in/out process. STORAGE Le Westin has NO STORAGE SPACE AND CANNOT ASSURE THE SECURITY of dispatched equipment before the beginning of the congress or the exhibits. If you dispatch a big quantity of equipment, we strongly suggest you to call a transportation company. Please inform your manager of your projects. EXPEDITION OF EXHIBIT EQUIPMENT TO THE HOTEL 1. Equipment serving to the exhibition can be dispatch to the hotel maximum 3 days before the date of the set up. If the equipment is sent in advance, the merchandise reception will refuse the cargo and send the truck driver to nearest warehouse and that to the expenses of the exhibitor. 2. If there is no agreement with your manager, Le Westin Montréal does not accept COD load. 3. All the equipment left on site after the dismantling will be returned to the warehouse to the expenses of the exhibitor. EXPEDITION OF EXHIBIT EQUIPMENT BACK TO YOUR OFFICE 1. Each exhibitor needs to prepare their boxes along with completed waybills (address of shipper must absolutely be that of the hotel s.) 2. You must have all the details of the client (phone number and/or ) so that we may communicate with them if more information is needed. 3. If the boxes must pass customs, assure that there is a description of what is in the boxes. 4. If you leave the boxes near the space of the exhibit, we will handle the displacement to our loading dock for pick-up. 5. Attention: a. We cannot ship boxes via Canada Post, only companies such as FedEx, UPS, Purolator etc. b. If the client does not have an account with a courier, we must be supplied with a credit card, otherwise we cannot ship the packages. DIMENSION OF ELEVATORS AND FREIGHT ELEVATOR The freight elevator is available from the loading dock. It can handle a maximum of 8,000 pounds. The dimensions of the freight elevator are 7 8 wide by 18 7 depth, 9 high. The doors measure 6 11 height by 6 7 wide. SECURITY Even if Le Westin Montréal has it s own Security Service, 24 hours a day, our personnel is not responsible for keeping an eye on the equipment or material left in meeting rooms. The Hotel can lock some doors of rooms limiting the access to organizers and security personnel only. Your Manager can explain more in details. ** Le Westin Montréal does not guaranty the security of any material left in meeting rooms even if the doors are locked. SECURITY DURING THE EXHIBITS AND MEETINGS

5 1. It is the responsibility of the organizers to ensure the security of the exhibit during set-up, breaks and closing hours. 2. Le Westin Montréal strongly suggests the use of its security personnel if needed. The cost is 40,00 / hour for each agent (minimum 4 hours). Please contact your Manager. ELECTRICAL NEEDS FOR EXHIBITS AND MEETINGS 1. You must be precise concerning your electrical needs. We must know how many outlets, how may ampere and volt. 2. All electrical requests must be done in advance. 3. The Hotel can supply a maximum of 200 amps 3 phase, the cost is 4.00/amp, you must provide your own equipment. 4. Should you require an electrician on weekdays from 8am to 4pm Should you require an electrician on weekend, night time or Holidays USAGE OF SMOKE OR HAZE MACHINES In order to abide by the City of Montreal s fire regulations during a smoke show, a Hotel security agent must be present in the room at all time including rehearsals when the smoke detectors are deactivated. A fee of per hour (minimum of4 hours each time) will aply. You must get authorization in advance from your convention manager or the hotel security before using a smoke or haze machine. A 2,700 fine will be charged to your account if the alarm goes off when using a smoke or haze machine without prior authorization. CAR EXHIBIT Group will be responsible for assuring that no damage is caused to the Hotel as a result of exhibiting a car in the Hotel. As such, the Group must make sure that the gas reservoir is empty, and that the battery is disconnected and preferably removed from the car. As well, the group must take every precaution in preventing any leaks or marks on the carpeting by installing the car on a suitable surface that adequately distributes the weight of the car and is spill resistant. Any damages caused by the move-in, move-out and exhibit of the car will be the sole responsibility of the Group. As such the Group will assume the cost of any repairs or replacement that may result. Insurance: Each party will maintain insurance sufficient to cover any claims or liabilities which may reasonably arise out of or relate to its obligations under this Agreement and will provide evidence of such insurance upon request.

6 Canadian Laboratory Medicine Congress June 20-24, 2015, Montreal, Canada Joint Congress of the Canadian Association of Pathologists (CAP-ACP) Canadian Society of Clinical Chemists (CSCC-SCCC) held jointly with l Association des pathologists du Québec (APQ) EventZen Online Order Information Exhibitors can access the order form for the lead retrieval online. For more info or assistance: Pietro Paolo D Ascanio ppd@eventzen.com Tel: ext. 13 CLMC Secretariat info@clmc.ca T F Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Canada

7 June 20 to 24, 2015 Canadian Laboratory Medicine Congress LEAD RETRIEVAL RENTAL FORM Version francaise disponible sur demande Exhibitor Information Online form available at: Company Contact Address City Prov/State Postal/Zip code Country Telephone Extension for reports Booth# EventZen Packages Note: If you intend on using the units at events outside of the exhibit (ex: symposium), please advise us in advance. Economy Package Deluxe Package Scanner, Custom Lead Qualifiers (25 onsite), Excel file* Scanner, Custom Lead Qualifiers, Excel file*, Instant Thank You to your leads, USB key Before May 14, 2015 After May *Reports will be sent out daily only if Lead Retrieval unit is returned daily. EventZen Services Additional Scanner(s) x = USB key(s) with leads x = Paper Report(s) Delivery 2 hours from request (per request) x = Custom Lead Qualifiers Menu (if ordered after: June 16) x 1 = Follow-up «Thank-you» to your leads x 1 = Morning Delivery Service (to your booth) x 1 = Ask about our laptop rentals, real-time notes, and other exhibitor services Payment (CAD) SC Payment must be received prior to show Expiry date: Sub-total GST (5%) Cardholder name Check # QST (9.975%) Total Check payable to GST RT0001 Cardholder Signature EventZen Corp. QST TQ Ch. Gascon, PO 82048, Terrebonne, Québec, Canada J6X 4B2 Tel : , Fax :

8 June 20 to 24, 2015 Canadian Laboratory Medicine Congress CUSTOM LEAD QUALIFIERS FORM Complete and return prior to June 16 to receive your Qualifiers FREE! Company : Booth : 1. PRODUCTS OR SERVICES => List your products and/or services presented at your booth or generally offered by you. (Add up to 27 Custom Product and Services Qualifiers, maximum 20 characters per line) ACTION TYPES => Check the types of action you normally take with your potential clients, or list the ones that best suit your needs. (limit 50 items, maximum of 20 characters per line) 1. Phone Call 2. Sales visit 3. Demonstration 4. Quote 5. Documentation 6. Hot Lead 7. Price list 8. Catalogue 9. Mailing list 10. Newsletter 11. Send sample 12. See notes 13. Call 1 week 14. Call 2 weeks 15. Call 1 month 16. Send by mail 17. Send by fax 18. Send by SORT ORDER => List either your reps names or your territories or other. (limit 18 names, maximum of 20 characters per line) Complete the form Online: Return completed forms by leadretrieval@eventzen.com Return completed forms by fax: PHOTOCOPY IF NEEDED Ch. Gascon, PO 82048, Terrebonne, Québec, Canada J6X 4B2 Tel : , Fax :

9 Canadian Laboratory Medicine Congress June 20-24, 2015, Montreal, Canada Joint Congress of the Canadian Association of Pathologists (CAP-ACP) Canadian Society of Clinical Chemists (CSCC-SCCC) held jointly with l Association des pathologists du Québec (APQ) Mendelssohn Event Logistics Information Exhibitors requiring assistance with brokerage services should contact Mendelssohn Event Logistics. Mike Partterson mpatterson@mend.com Tel: ext CLMC Secretariat info@clmc.ca T F Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Canada

10 1+1 Agence des services Canada Border frontaliers du Canada Services Agency Secretariat Canadian Laboratory Medicine Congress International Events and Convention Services Program 4 Cataraqui Street, Suite Place d'youville, Long Room Kingston, Ontario Montreal, H2Y 2C2, Quebec, Canada K7K 1Z7 : ; : February 19e 2015 File N : MTL_2015_07463 Reference N PF-06 Border to Show Off-Site Service Granted Dear Mrs. Dennison, In response to your correspondence dated February 17th 2015, the Canada Border Services Agency (CBSA) - International Events and Convention Services Program (IECSP) officially recognizes the following event: The Canadian Laboratory Medicine Congress lune 20th 24'11,2015 The Westin Hotel Montreal, Quebec The information provided to the CBSA states there will be approximately 325 attendees to which 15 % are foreign to Canada and that the event is closed to the Keneral public with no sales. We are pleased to inform you that the Border to Show off-site service, as outlined in the CBSA Departmental memorandum has been granted for this event. As outlined in your correspondence, this event is expecting approximately 30 foreign exhibitors who are importing displav booth material and medical equipment such as large diagnostic laboratory equipment and supplies used in biochemistrv and pathology laboratories for use at the event It should be noted that, non-canadian exhibitors may import display items and exhibit booths temporarily as outlined in the provisions of tariff classification duty free, on the condition that the goods will be exported from Canada upon the completion of the event.... 1/3

11 Goods imported for sale are not eligible under tariff No These goods must be accounted for at time of release on a Form B3, Canada Customs Coding Form. Commercial release processing is fully explained in Customs Memorandum D17-1-S. Under certain circumstances, the CBSA will require a security deposit on goods temporarily imported to Canada. These goods are normally documented on the Temporary Admission Permit (Form E29B). At the time of exportation, goods granted temporary admission on a Form E29B or Carnet must be presented along with importer's/owner's copies of the appropriate documentation to CBSA for verification and certification. This presentation may occur at a CBSA office inland or at the port of export, depending on the circumstances involved and is necessary for you to receive a refund of any securities posted. Please note that the refund is not immediate. Mendelssohn Event Logistics has been designated as the official customs broker for this event. If you have any questions regarding importing meeting materials into Canada or if you wish to inquire as to the brokerage services provided, please contact Diane Labbe ut: #2123 or CBSA requires everyone seeking admission into Canada to properly declare themselves to CBSA by providing accurate identification. CBSA will accept a valid passport as proof of citizenship. Persons who have been convicted of any criminal offences may be inadmissible to Canada. For more information please visit: If you have attendees from visa-requiring countries ( please contact the Special Events Unit of Citizenship and Immigration Canada (CIC) at special.events@cic.gc.ca with the specifics of your event. They will assess the visa requirements of your event. Foreign nationals may engage in exhibiting, selling or displaying goods without a work permit provided they are not selling to the general public. Direct sales to the general public require a work permit. For more information please visit: The followinq considerations should be reviewed as thev mav affect the importation of event goods Unapproved medical devices may be imported in Canada as demonstrators for conventions. These medical devices should be clearly labelled thev are not approved in Canada. Companies wishing to import unapproved medical devices for conventions should contact Health Canada prior ta importation for assessment at: U1F-BIUPhc-sc.ac.ca Drags, including narcotics and other products such as medical devices controlled by the Food and Drags Act and the Controlled Drags and Substances Act, are not allowed into Canada without proper authorization and documentation. "All health products commercially imported into Canada must meet all applicable requirements of the Food and Drags Act and its Regulotions, including, but not limited to labelling Marketing authorization requirements and Establishment Licence, site licence or establishment registration requirements; or authorization to conduct a clinical trail; and GMP requirements.» Local regional Health Canada offices will advise you on bringing these drugs or products into Canada. formats/pdf/compli-conform/import-exportigui 0084-envadf

12 To facilitate border procedures it is recommended that. exhibitors, carriers, ail organizations, attendees be provided a copy of this letter for presentation to a CBSA Border Services Officer upon their arrivai to Canada. In conjunction with the presentation of this Recognition Letter, an itemized list of goods including a description, country of origin, quantity and value is required for presentation to CBSA. If your event materials will be imported by a commercial carrier or courier service, a copy of this letter should also be attached to any shipping documents. Please do not hesitate to contact the undersigned if you have any questions or require additional information. Sincerely, tgereed r ei 2424arliees 19 FE 2015 oon tiat eceerder ZIERY 'ce e Francine eicard Agent des Services frontaliers I Border Services Officer Coordonnatrice régionale, Programme des services aux Événements internationaux & Congrès (PSEIC) Regional coordinator, International Events & Convention Services Program (IECSP) 400, Place d'youville Salle des comptoirs I Long Room Montréal, QC, H2Y 2C2 2e: ; IECSP-PSEIC_MTL@cbsa-asfc.gc.ca Gouvernement du Canada I Government of Canada "te The information you provide in this document is collected under the authority of Section 107(9) of the Customs Act for the purpose of the facilitation of border coordination services for orgonizers of international events being field in Canada. The information may be disclosed to Other Government departments and/or Agencies (e.g. Citizenship and Immigration Canado)for the purposes of providing assistance with admissibility requirements. Individuels have the right of access to, the protection and correction of their persona! information ander the Privocy Act Section 12. The information collected is described under the international Events Personal Information Bank CBSA PP1J 040 which is detailed at CanadU...3/3

13 100 Quebec 2 COMPUTER & AUDIO VISUAL ORDER FORM COMPANY: STREET: SHOW NAME: LOCATION: Canadian Laboratory Medicine Congress Le Westin Montreal Room: Grande Place CITY: BOOTH #: PROV / STATE: POSTAL CODE: INSTALLATION DATE: April 20, 2015 TIME: EXHIBIT START DATE: April 22, 2015 TIME: PHONE: FAX: EXHIBIT END DATE: April 13, 2015 TIME: ORDERED BY: CONTACT ON-SITE: PO #: PST #: STAYING AT: PHONE: 12:00 16:00 QUANTITY EQUIPMENT AVAILABLE SHOW RATE TOTAL FLAT SCREEN MONITORS 17" LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " PLASMA FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " PLASMA FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR " LCD FLAT SCREEN MONITOR 1, " PLASMA FLAT SCREEN MONITOR 1, " PLASMA FLAT SCREEN MONITOR 1, FLAT SCREEN MONITOR FLOOR STAND (RENTED WITH MONITOR ONLY) SHELF FOR MONITOR FLOOR STAND COMPUTERS (All computers come with10/100 Ethernet, Windows and Office software) STANDARD DESKTOP COMPUTER (comes with 17" monitor) NOTEBOOK COMPUTER COMPUTER ACCESSORIES I-PAD WIRELESS PRESENTER KIT LASER PRINTER - B & W, 15 PPM DESKTOP SPEAKERS - PAIR ETHERNET 10/100 8 PORT SWITCH VIDEO PLAYERS (see Monitors above) DVD PLAYER - MULTIZONE BLU-RAY PLAYER VIDEO ACCESSORIES VIDEO CART WITH SKIRT FT TRIPOD SCREEN AUDIO EQUIPMENT OTHER CD PLAYER (REQUIRES SOUND SYSTEM) BOOTH AUDIO SYSTEM 1 (2 SPEAKERS, MIXER/AMPLIFIER) BOOTH AUDIO SYSTEM 2 (2 SPEAKERS, MIXER/AMPLIFIER, CD PLAYER, WIRELESS MIC) WIRELESS MICROPHONE (HANDHELD, LAVALIER, OR HEADSET) PLEASE INQUIRE IF YOU DO NOT SEE WHAT YOU NEED! PAYMENT MUST ACCOMPANY YOUR ORDER ( CLICK 'PAYMENT' BOX ; USE ARROW TO SELECT METHOD) EQUIPMENT TOTAL: CREDIT CARD #: PAYMENT DELIVERY & PICKUP: 100 EXPIRY: LABOUR - SETUP/DISMANTLE: LABOUR - ADDITIONAL: CABLES & CONSUMABLES: 5% AUTHORIZED SIGNATURE: SUB-TOTAL: NAME ON CREDIT CARD: IF PST EXEMPT PROVINCIAL SALES TAX: 9.975% DATE: ENTER # BELOW GST or HST: 5% Administration Fees will apply on all credit card transactions over 5,000 PST EXEMPTION: 0.00 TOTAL: For further information, please contact: Guido Guzzo PH address: guido.guzzo@freemanco.com FAX FREEMAN AV Order Form CLMC Canada

14 INSTRUCTIONS FOR USE 1 It couldn't be simpler! Just complete the form on-line, save to your desktop, & to the address above. 1 Please forward payment in full with your order. TERMS & CONDITIONS 2 Orders received less than 7 business days prior to setup date may be subject to additional charges. 3 Written order cancellation must be received at least 5 business days prior to setup date to avoid a 1 day charge. 4 Your authorized representative must be at your booth at specified date & time to accept delivery of equipment. Please note: we cannot leave equipment in your booth without your representative there to receive it. 5 The equipment is your responsibility until picked up by a Freeman Audio Visual representative. Please do not leave equipment unattended in your booth when the show finishes. 6 Any extension of the rental period must be arranged prior to termination of the original rental period. 7 Customer is liable for full replacement value of rented equipment & is responsible for insuring said equipment. 8 Customer agrees to be bound by all applicable license & copyright laws for software on rented equipment. 9 Freeman Audio Visual is not responsible for any equipment performance problems caused by customer's software. PROVINCE PST GST or HST PAYMENT Newfoundland 0.0 % 13.0 % VISA New Brunswick 0.0 % 13.0 % MASTERCARD PEI 0.0 % 14.0 % AMEX Nova Scotia 0.0 % 15.0 % DINERS Quebec % 5.0 % CHEQUE Ontario 0.0 % 13.0 % Manitoba 8.0 % 5.0 % Saskatchewan 5.0 % 5.0 % Alberta 0.0 % 5.0 % British Columbia 7.0 % 5.0 % DAYS FREEMAN AV Order Form CLMC Canada

15 Canadian Laboratory Medicine Congress June 20-24, 2015, Montreal, Canada Joint Congress of the Canadian Association of Pathologists (CAP-ACP) Canadian Society of Clinical Chemists (CSCC-SCCC) held jointly with l Association des pathologists du Québec (APQ) GES Online Order Information Exhibitors can access the order forms for all GES supplies and services online. CLMC Secretariat info@clmc.ca T F Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7 Canada

16 BONS DE COMMANDE SERVICES D'EXPOSITIONS Canadian Laboratory Medicine Congress 2015 EXHIBITOR SERVICES & FORMS

17 Cher exposant, C'est avec plaisir que GES Spécialiste mondial de l'événement se joint à titre de fournisseur officiel en services d'expositions à l'organisation du Canadian Laboratory Medicine Congress 2015 Il est très important de lire attentivement le document suivant. Celui-ci contient des renseignements ainsi que les bons de commande pour faciliter la préparation de votre exposition. Afin de vous offrir un service des plus efficaces, il est important de remplir et de nous retourner les bons de commande avant la date butoir. En commandant avant la date butoir, vous bénéficiez ainsi d'un escompte appréciable sur tous les meubles et accessoires. De plus, les commandes passées à l'avance vous évitent des attentes inutiles et vous offrent la possibilité de sélectionner des items non-disponibles sur le site. Veuillez prendre note que toutes les commandes à l'avance doivent être acquittées avant le montage de l'événement et que les commandes passées directement sur le site doivent être acquittées au moment de la transaction. Afin d'éviter certains inconvénients, nous vous demandons de compléter et de nous retourner, avec votre commande, le formulaire intitulé: ''Politique de paiement et autorisation'' en prenant soin d'y inscrire votre numéro de carte de crédit. Ce numéro pourra être utilisé afin de couvrir les frais de commandes supplémentaires effectuées par votre représentant sur le site de l'exposition. Nous acceptons Visa, Master Card, American Express et les chèques. Pour une assistance ou tous renseignements additionnels, n'hésitez pas à communiquer avec un représentant de notre service à la clientèle au du lundi au vendredi de 8h30 à 16h30. Notez également qu'un représentant de notre service à la clientèle sera sur les lieux lors du montage afin de répondre à vos besoins de dernière minute. Nous vous invitons à consulter l'horaire des bureaux de service dans votre manuel de l'exposant pour connaître les détails. En vous remerciant, Le service à la clientèle GES Spécialiste mondial de l'événement Clarkson-Conway 800, rue de la Gauchetière Ouest, bureau 1165 Montréal, Québec H5A 1K6 Tél.: Fax.: Courriel:

18 Dear Exhibitor, We are pleased that GES Global Experience Specialists has been selected as your Official Service Contractor for: Canadian Laboratory Medicine Congress 2015 We strive to offer you the best possible service to facilitate a successful show experience. Please review this manual carefully. It contains information and order forms for each of the many services offered by GES Global Experience Specialists. In order to provide efficient service for you it is most important that you return these forms to us promptly. By placing your orders in advance, you can have a valuable rebate on most decorating items. Advance orders also make for a smoother, more efficient move-in avoiding unnecessary waits, the possibility of selecting a sold out item and showsite delivery delays. To qualify for discount prices, orders must be received in our office on or before the deadline date on the order forms. Please be sure to reference each order form as deadline dates may vary. GES Global Experience Specialists requires payment in full at the time services are ordered. For your convenience, we require that you provide a credit card authorization with your initial order. This may be used to charge labour and material handling services not covered in your advance order. We accept Visa, Mastercard, American Express, as well as cheques. We realize that exhibiting in a tradeshow can be complicated. If you need assistance with your orders or additional information, please call our offices at from Monday to Friday from 8:30am until 4:30pm and ask to speak to a Customer Service Representative (CSR). In addition, our GES Global Experience Specialists Servicecentre staff will be available throughout the show to assist you. Thank you in advance for your valued business. We look forward to serving you and wish you a successful event. Sincerely, Customer Service Team GES Global Experience Specialists Clarkson-Conway 800, de la Gauchetière W. St., suite 1165 Montréal, QC, H5A 1K6 Tél.: Fax.: clarkson@ges.com

19 INFORMATIONS IMPORTANTES Canadian Laboratory Medicine Congress 2015 June juin 2015 Le Westin Montreal DÉCORATION DES STANDS (Chaque espace inclut) Forfait en rideau comprenant: Décor de fond d une hauteur de 8pi, divisions de chaque côté d une hauteur de 3pi de tentures ignifugées noires Une table 6pi(L) x 30po(H) x 24po avec une jupe noire Une chaise grise Une corbeille à papier Une affiche d'identification 7po x 44po (texte noir sur fond blanc) Une prise électrique (15 amps / 120 v) ÉLECTRICITÉ Vous avez une (1) prise électrique incluse dans votre espace. Pour toute demande additionelle, veuillez consulter le bon de commande et le retourner directement au fournisseur électrique. TAPIS DANS LA SALLE D'EXPOSITION La salle est recouverte de tapis DATE BUTOIR POUR PRIX ESCOMPTÉS Afin de bénéficier des prix escomptés sur la location du mobilier, veuillez retourner vos bons de commande au plus tard le: 5 juin 2015 HEURES D'INSTALLATION Dimanche 21 juin h - 20h Lundi 22 juin h - 11h30 HORAIRE DU SALON HORAIRE DU BUREAU DE SERVICE SUR PLACE Dimanche 21 juin h - 20h Lundi 22 juin h - 11h30 HEURES D'OUVERTURE DU SALON Lundi 22 juin h - 16h30 & 17h - 18h Mardi 23 juin h - 16h30 HEURE DE DÉMONTAGE Mardi 23 juin h30-20h Mercredi 24 juin h - 12h INFORMATION SUR LA MANUTENTION ET LE TRANSPORT DE VOTRE MARCHANDISE Veuillez lire attentivement cette section du catalogue des exposants pour: l'adresse de livraison au site, toutes informations concernant la manutention et l'entreposage à l'avance, et la manutention de vos expéditions durant la procédure d'installation et le démontage. DÉCORATEUR ET TRANSPORTEUR (DOMESTIQUE) OFFICIEL TRANSPORTEUR (INTL.) ET COURTIERS EN DOUANES GES CANADA / Clarkson-Conway Mendelssohn Commerce Event Logistics 800, Place Bonaventure, Bureau , rue Saint-Jacques, bureau 818 Montréal, Québec, H5A 1K6 Montréal, QC, H2Y 2G4 Tel.: Tel.:

20 SHOW INFORMATION Canadian Laboratory Medicine Congress 2015 June juin 2015 Le Westin Montreal BOOTH EQUIPMENT ( Each Exhibit space includes) This package includes: 8' high background and 3' high side dividers in black drape One 6'Lx30"Hx24" table with black skirt One grey side chair One waste paper basket One 7''x44'' identification sign (black block text on white background) One electrical outlet (15 amps / 120 v) ELECTRICITY There is one (1) standard electrical outlet included in your booth space. For any additional needs please refer to the Order Form and send back to the electrical supplier. EXHIBIT HALL CARPET The exhibit hall is carpeted. DISCOUNT PRICE DEADLINE DATE In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by: Friday, June 05, 2015 EXHIBITOR MOVE-IN Sunday, June 21, am - 8pm Monday, June 22, am SHOW SCHEDULE GES SERVICE DESK Sunday, June 21, am - 8pm Monday, June 22, am EXHIBIT HOURS Monday, June 22, pm & 5-6pm Tuesday, June 23, am pm EXHIBITOR MOVE-OUT Tuesday, June 23, pm Wednesday, June 24, am - 12pm SHIPPING INFORMATION Please review this section of the Exhibitor Kit thoroughly for: the proper shipping address to the facility, all information relating to advance freight, storage, and materials handling of your goods during the move-in and move-out process. OFFICIAL DECORATOR AND TRANSPORT (DOMESTIC) COMPANY OFFICIAL CARRIER (INTL.) & CUSTOMS BROKER GES CANADA / Clarkson-Conway Mendelssohn Commerce Event Logistics 800 Place Bonaventure, Suite 1165 Montréal, Québec H5A 1K6 Phone: Fax: , Saint-Jacques St., suite 818 Montréal, QC, H2Y 2G4 Phone: