ExpoCam 2015 Material Handling & Storage Exhibit Space Rental Includes Use of floor area as per accepted Exhibit Agreement Form and Contract. Exhibition material handling (excluding items exceeding 5,000 lbs) and crate storage, assembly and dismantling of exhibits excluded. Listing in official on-line and printed Show Guide. General exhibition security service from move-in commencement until final move-out deadline. Exhibitor manual. Daily cleaning of aisles. Move-In Move-in and set up will be by assigned schedule on Monday, April 13 through to Wednesday, April 15, 2015. ExpoCam will prepare a move-in schedule which must be adhered to by all exhibitors. This schedule will be confirmed to each and every exhibitor by GES. Please respect this schedule to the letter. Exhibitors preferring an early move-in time are encouraged to use the Official Carrier. Move-in and Move-out During move-in, fork lift equipment and operators will be on hand to assist with heavy loads until 5:00 pm on Monday April 13, Tuesday April 14, and Wednesday April 15. Please contact GES in advance if you have any special requirements. For Material Handling inquiries please contact: Manon Ladouceur, Freight Manager Tel: 514-367-4848 ext: 230 Fax 514-367-4850 Email: mladouceur@ges.com Shipping See Shipping and Customs section for important information. Exhibits and display material MUST be shipped PREPAID and addressed as follows: Exhibiting Company Name ExpoCam 2015 Booth # Place Bonaventure 800 de la Gauchetiére Ouest Montréal, QC H5A 1K6
Handling of Goods Parking at the receiving area is absolutely prohibited. Trucks must be removed as soon as they are unloaded. Otherwise, they will be towed at the exhibitor s expense. The time allocated to discharge your merchandise is 30 minutes, MAXIMUM. No parking is allowed in fire lanes, service streets, vacant exhibit halls, loading dock areas or any other locations posted with no parking signs. Dollies will be provided to exhibitors free of charge to facilitate the transport of their merchandise to their booth. Material handling service, in addition to that stated above or during hours other than listed above, must be arranged directly with GES, and payment made directly to GES. Exhibitors who require the services of lifting over and above standard fork lift truck capacity (5,000 lbs) should arrange service directly with GES. The following are applicable to exhibitors, their staff, representatives and any service personnel employed by the exhibitor during move-in and move-out of the show. Absolutely no drinking of alcoholic beverages ; No possession or usage of prohibited substances; No horseplay or other activities that can create accidents; Appropriate Personal Protective Equipment is required. Damaged Floors and Walls The floor in the exhibition halls must, in no way, be damaged by the use of attachments, drills, non approved double face tape or paint by the exhibitor while setting up this booth. GES is the EXCLUSIVE supplier of all hanging services. Any use of the structure of Place Bonaventure is strictly prohibited without the authorization of Place Bonaventure s administration or GES. Stickers of any kind are prohibited in the Exhibit Hall because of the removal and cleaning problems they create. Exhibitors not adhering to these rules will be charged for repairs or cleaning and will be entirely responsible for damages incurred to material loaned or rented (dividers, drapes, carpets, etc.) and will have to pay for repairs or replacement. Storage Facilities Crates, boxes and packing material must be removed from the booths. They will be stored and returned to the booths at the closing of the exhibition
Procedure for Storage of Boxes 1. Boxes must be folded and tied together. 2. Obtain storage labels from GES at the loading dock or the GES Service Centre. 3. Affix labels on boxes, carefully printing the name of your company and your booth number. Boxes must be numbered. Do not affix labels until the boxes are empty. 4. Advise floor manager or GES when your boxes are ready to be stored. If these steps are not followed carefully and boxes and crates are left in the aisles, they will automatically be thrown away. Move-Out No exhibitor may dismantle his/her booth or remove his/her display before 6:00 pm on Saturday, April 18, 2015. No crates will be returned and no dollies will be allowed in the hall before the aisle carpets have been removed. When all of an exhibitor s material have been packed and labeled and when space is available, vehicles will be allowed to load. No material may be taken out through the Main Entrance Hall unless it can be carried by hand. Dollies are not allowed in the Entrance Hall. In order to minimize the risk of theft during move-out, it is recommended that all small articles of value be taken with the exhibitor when the Show closes and that the rest of the material be guarded by the exhibitors or security. Exhibitors must vacate their rented space along with all goods by Sunday, April 19, 2015 at noon. After that time exhibitors will be liable to a penalty of 1,000 an hour, plus any charges levied by the show decorator (re: dismantling) or official show carrier (re: shipping). Please remember that it is the responsibility of the exhibitor to ensure and safeguard his/her own goods and ensure their prompt removal. Shipment of goods back to your office requires clear labels and instructions. Deliveries during the Show Small cases, boxes and other items may be delivered (hand carried) before the show opens at the following times: Thursday April 16, 2015 Friday April 17, 2015 Saturday April 18, 2015 8:00 am to 9:30 am 8:00 am to 9:30 am 8:00 am to 8:30 am
Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your exhibit material to and from the event. Benefits of Advance Shipping to the GES Global Experience Specialists Warehouse Storage of materials for up to 30 days prior to your show. Delivery of Shipments to your booth by 8:00 AM on your first day of move-in (schedule permitting). Some conventions centres and hotels do not have facilities for receiving or storing freight. Saves valuable set-up time. How to ship in Advance to the GES Global Experience Specialists Warehouse Remove all old shipping and empty storage labels. Fill out and attach enclosed Advance Shipping Labels. Complete the enclosed Advance Material Handling order form. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Take the time to ensure that your display and products are packed neatly and securely. Do not ship uncrated materials to the warehouse. Please note that when utilizing a ground carrier other than the official carrier, U.S. shipments will require customs clearance before delivery to the advance warehouse. Clearance delays may occur. How to Ship to Exhibit Site Consign all shipments c/o GES Global Experience Specialists. Remove all old shipping and empty storage labels. Fill out and attach enclosed Direct Shipping labels. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Take the time to ensure that your display and products are packed neatly and securely. If you are shipping your carpet and/or lighting trusses, make sure it is loaded last so it can be unloaded first. Freight Carriers Select a carrier with experience in handling exhibition materials. Make sure to give your carrier explicit information as to where and when to check-in. Delivery and pick up times are often out of the range of "normal" delivery hours, make sure your carrier is committed to meeting your target dates and times. While making shipping plans to the Show, also plan for the return shipment. Tracking Shipments Confirm your delivery date and time with your carrier, and have all pertinent shipping information in the hands of your representative at showsite. You may also want to review the return of your goods at the end of the show. Material Handling Charges Please prepay all shipping charges - GES Global Experience Specialists cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on your bill of lading. Crated - Material that is skidded, or is any type of shipping container that can be unloaded at the dock with no additional handling required. Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. Special Handling - Defined as shipments that are loaded by cubic space and/or packed in such a manner as to require special handling, such as ground loading, side door loading, constricted space loading, and designated piece loading or stacked shipments. Also included are mixed shipments and shipments without proper delivery receipts. Overtime Surcharges - Shows that move-in or move-out on weekends or late in the day may be subject to overtime surcharges. See enclosed Material Handling Order Form for details. Late Surcharges - A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse. See enclosed Material Handling Order Form for details. Storing Empty Containers Properly labeled empty shipping cartons will be picked up, stored and returned after the show. Labels are available at the GES Global Experience Specialists Servicentre of from your GES Global Experience Specialist Service Executive and are for empty storage only. Depending on the size of the show, it can take from one (1) to four (4) hours to return empty crates. Do not store any items in crates marked empty. Shipments left on-site after exhibitor move-out will be transferred to a storage warehouse. Charges relating to such shipping and handling are the responsibility of the exhibitor. Outgoing Shipments An OMHF (Outbound Material Handling Form / Bill of Lading) must accompany all outgoing shipments. Shipping information, outbound forms and labels will be available at the GES Global Experience Specialists Servicentre. Exhibitors selecting non-official carriers will need to make their own arrangements for pickup. Make sure that someone from your company will be on-site to oversee the outbound shipment of your display and product. Machinery Labour and Equipment Labour and equipment for uncrating, unskidding, positioning, leveling, dismantling, recrating, and reskidding machinery and/or equipment must be ordered separately. Place your order for this using the In-Booth Forklift and Labour Order Form. If your material requires specialized rigging equipment, please notify us promptly so that we can make arrangements. When possible supply your own rigging equipment with shipments and pre-rig your material Insurance All of your goods should be insured by your own insurance policy. Although we do our best to handle your goods as our own, there are many variables in shipping and handling that can affect your exhibit and products. GES Global Experience Specialist has published GES Global Experience Specialists Terms & Conditions of Contract that are in your exhibitor service manual. Please read them carefully. It is recommended that your goods be insured. GES Limits of Liability Liability - GES Global Experience Specialists is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialists negligence. Measure of Damage - If GES Global Experience Specialists was negligent and the negligence caused either loss or damage to your goods, then the measure of that damage will be determined by the following: a. Measure of damages in all situations (including b. below) will be limited by the Depreciated Value of the goods or repair costs, whichever is less. b. The lesser of 0.30 per pound per piece, 50 per piece, or 1000 per occurrence. GES Global Experience Specialists does not offer or sell insurance. GES Global Experience Specialists is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES Global Experience Specialists. Tél.:514-367-4848 / 1-877-399-3976 Télécopieur / Fax.:514-367-5115 Courriel / Email: montreal@ges.com 33
Expocam 2015 April 16-18 avril 2015 Place Bonaventure Date butoir prix escompté 27 mars 2015 Deadline date discounted price March 27, 2015 LISTE DE PRIX / PRICE LIST TAUX (minimum 1 hre à l'entrée / Minium 1 hre à la sortie Code CHARIOT(S) ÉLÉVATEUR(S) / LIFT TRUCK Poids maximun (par pièce) / Maximum wiehgt (per pieces) lundi au vendredi Monday to Friday 8:00 à 17:00 Après 17:00 et samedi After17:00 and Saturday légales dimanche et fêtes Sunday et legal holidays Estimation de temps / Estimated time 5200-MH? 0 à 5000 lbs / pounds 128 / heure (hours) 155 / heure (hours) 195 / heure (hours) Montage 5250-MH? 5001 à 8000 lbs / pounds 195 / heure (hours) 235 / heure (hours) 280 / heure (hours) Démontage EXIGENCES SPÉCIALES / SPECIAL REQUIREMENTS : Ce service est offert aux exposants qui ont besoin d'assistance dans leur kiosque pour le positionnement de machines lourdes: UNE CHARGE MINIMUM D'UNE HEURE PAR COMMANDE. (Incluant installation et démontage). In-booth forkift is available to exhibitors requiring assistance with positioning of exhibitors materials within your booth space. MINIMUM CHARGE OF 1 HOUR PER ORDER. (Including installation and dismantling). CE SERVICE N'EST PAS PAYÉ PAR LE PROMOTEUR / THIS SERVICE IS NOT PAID BY SHOW MANAGEMENT MODALITÉS D'EXPÉDITION / EXPEDITION MODE Débarcadère du Place Bonaventure Loading Dock Coin St-Jacques & Montfort / Corner St-Jacques & Montfort Montréal, QC H5A 1G1 TOUTE EXPÉDITION DOIT ÊTRE PAYÉE È L'AVANCE ALL SHIPMENT MUST BE PAID IN ADVANCE Veuillez noter qu'aucune expédition ne sera acceptée avant la date ou débute le salon. Please note that no shipment will be accepted before the move-in of the show AVIS: Ce formulaire officiel doit être utilisé pour toute commande de MANUTENTION DE MARCHANDISES. Il doit être dûment rempli et retourné à GES Spécialiste mondial de l'événement et doit être reçu avant la date limite. Une charge additionnelle de 40% sera appliquée sur toute commande reçue après cette date. Notice: This official form must be used for any MATERIAL HANDLING order. it must be correctly filled and return and received at GES Global Experience Specialist before the deadline date. An additional charge of 40% will be applicable on any order received after this date. Le présent calcul n'est qu'un estimé. Les coûts réels seront confirmés sur le site. S'il y a lieu, les ajustements nécessaires seront portés à votre carte de crédit./this calculation is an estimate only. The real costs will be confirmed on show site. If an adjustment should be necessarie, the cost will be reflected on your credit card GES Spécialiste mondiale de l'événement est le fournisseur exclusif de toute manutention de marchandises, incluant tout déplacement de matériel dans les Halls. Des Chariots sont disponibles (sans frais) pour petits items pouvant être maniés par l'exposant. / GES Global Experience Specialist is the exclusive supplier for all matérial handling, including the moving of material in the Halls. Carts will be available (no cost) for small items that can be manipulated by the exhibitor. Responsabilité limitée de GES Spécialiste mondial de l'événement Responsabilité - GES Spécialiste mondial de l'événement est responsable de pertes ou dommages causés à votre marchandise UNIQUEMENT si les dits dommages sont causés par une négligence de GES. Mesures de dédommagement - Si GES Spécialiste mondial de l'événement a été négligent et que cette négligence a causé la perte/dommage de votre matériel, les mesures de dédommagement seront déterminées ainsi: a. Les mesures de dédommagement, dans quelconques circonstances (incluant le point b.) seront limitées au moindre coût entre la valeur dépréciée des biens ou le coût de réparation. b. Le moindre coût entre: 0,30 par livre par morceau, 50,00 par morceau ou 1000,00 par circonstance. GES Spécialiste mondial de l'événement ne vend, ni offre des assurances. GES Spécialiste mondial de l'événement n'est pas reponsable si la perte ou le bris n'est pas causé par GES Spécialiste mondial de l'événement. GES Limits of Liability Liability - GES Global Experience Specialist is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialist negligence. Measure of Damage - If GES Global Experience Specialist was negligent and the negligence caused either loss or damage to your goods, then the measure of that damage will be determined by the following: a. Measure of damages in all situations (including b. below) will be limited by the Depreciated Value of the goods or repair costs, whichever is less. b. The lesser of 0.30 per pound per piece, 50 per piece, or 1000 per occurrence. GES Global Experience Specialist does not offer or sell insurance. GES Global Experience Specialist is not liable and will not owe for loss or damage to your goods if the damage was not caused by GESSpécialiste mondial de l'événement. Note: Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce manuel de l'exposant. All orders are governed by the GES Global Experience Specialist Payment Policy and Limits of Liability & Responsibility as specified in this Exhibitor Kit. INDEMNITÉ D ANNULATION: Après le début du montage de salon, toute annulation sera facturée à 50% du coût original et à 100% après la livraison. CANCELLATION CLAUSE: Items cancelled after move-in begins will be charged at 50% of the original price and 100% after installation. Montant / Amount R101720233 - TPS 5% GST 1002260545 - TVQ 9.97% QST TOTAL Nom et Addresse / Name and adress: STAND # Tél.:514-367-4848 / 1-877-399-3976 Courriel / Email: montreal@ges.com Télécopieur / Fax.:514-367-5115 Ne pas oublier de joindre le formulaire de paiement Do not forget to include the payment form 34