Statement of intent Redesign and fusion of the ECTP websites

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1 GLOBAL AGENCY : e-communication e-technologie e-systèmes Statement of intent Redesign and fusion of the ECTP websites 20/08/2012 1

2 L Agence en synthèse NOVACTIVE, EN BREF Nicolas GENTY Directeur Général Bruno BASTET Directeur Associé Damien LHOUILLIER Directeur Associé NOS BUREAUX DE PARIS Agence NOVACTIVE rue de Paradis PARIS L ÉQUIPE (75 collaborateurs) Direction Générale : 4 Commercial & Administration : 9 Consulting et Gestion de projets : 19 Répartis sur les 3 pôles de Paris, Montréal et Tunis Création & Graphisme : 5 Ingénierie, Développement et Intégration : 38 CHIFFRES CLÉS Date de création : 1996 Capital social : Marge brute 2011 : 3.8 M Effectifs 2012: 75 QUALITÉS & EXPERTISES Partenaire Platinum ezpublish Partenaire Acquia Drupal Partenaire Varnish PRINCIPAUX CLIENTS ACTIVITÉS e-communication : Conseil, accompagnement et réalisation en conception Web et Mobile, Design, Online Marketing e-technologies : Développement Web : Expertise de pointe dans les technologies Open Source, Développement mobile iphone et Androïd e-systèmes : Infrastructures d hébergement complètes Partenaire vision Agence certifiée ISO 9001 v par AFNOR en septembre 2009, prolongée en octobre 2010 et 2011 Organisme agréé Crédit d Impôt Recherche Organisme de Formation enregistré sous le N Expertise web et applications mobiles confirmées 20/08/2012 2

3 TABLE OF CONTENTS Organization of the future ECTP platform Reminder: current organization of the websites Our vision of the future platform Presentation of the proposed solution The CMS ez Publish : in general Features and extensions for your projet ez Team Room : A tool for collaborative work References, feedback Estimated budget 20/08/2012 3

4 Organization of the future plateform Reminder : current organization of the websites Our vision of the future platform 20/08/2012 4

5 REMINDER: CURRENT ORGANIZATION OF THE WEBSITES Institutional Website: main site principal presenting the ECTP association Institutional website of a PV : Cultural Heritage Project website News portal : ECTP and PV websites Project website BackOffice BackOffice Institutional website of a PV : E2B Association Project website Project website Administrators Administrators Project website : Building Energy Efficiency for Massive market Uptake Collaborative website: private site for the establishment of working group by PV / Project / or other BackOffice Administrators BackOffice Administrators 20/08/2012 5

6 RELINDER : CURRENT ORGANIZATION OF THE WEBSITES 20/08/2012 6

7 REMINDER : CURRENT ORGANIZATION OF THE WEBSITES TECHNICALLY AND FUNCTIONALLY Dating technologies Limited contents management Little or no possibility of sharing contents: various back-office Several databases of content, users, access, GRAPHICALLY AND ERGONOMICALLY Little or no design consistency Aging design which are against the position and the role of the ECTP: innovation, research, anticipation No coherence of the tree : news portal is apart with a low readability of the ECTP and PV news 20/08/2012 7

8 Organization of the future plateform Reminder : current organization of the websites Our vision of the future platform 20/08/2012 8

9 OUR VISION OF THE FUTURE PLATFORM Administrators ECTP and all PV information portal website News Survey DB projects PV access Restricted access to certain data Institutional webs of a PV : Cultural Heritage Project website Project website Institutional website of a PV : E2B Association Project website BackOffice DB Simplified Back office Consumer access + Restricted access to certain contents Institutional website of a PV Collaborative website: private site for the establishment of working group by PV / Project / or other Restricted Access Contributors 20/08/2012 9

10 OUR VISION OF THE FUTURE PLATFORM TECHNICALLY AND FUNCTIONALLY A single multi-sites platform Use of a CMS allowing autonomy to the administrators and the contributors A single back-office for the management of all the websites with a simplified back-office for the different types of contributors Establishment of a unique restricted access throughout the platform. A logged in user may access to the entire authorized content for its profile and to the collaborative platform without having to re-log in. Establishment of a website factory allowing the creation of PV websites in BO GRAPHICALLY AND ERGONOMICALLY Create a real access portal to the data: gathering news, description and possible links to PV sites, Projects databases, access to the collaborative platform and to private information Create a coherent graphic charter across the galaxy of the ECTP websites. Creation of a signature-banner for the websites of the ECTP galaxy, composed by the logo and the link to the portal, or even the menu of the portal. This banner could be proposed for the installation on project websites (which don t depend on the ECTP platform) via a javascript widget. 20/08/

11 Presentation of the proposed solution The CMS ez Publish : in general Features and extensions for your project ez Team Room : A tool for collaborative work 20/08/

12 WHICH TECHNICAL SOLUTION FOR YOUR PROJECT? Novactive proposes to realize your project with the Open Source Content Management Solution: ez Publish Open Source - Open solution : can be extended/customized depending on the project, - Living solution : Continuously improved by a large community of users (feedback), - Value for money optimized This choice presents many advantages : CMS At the heart of the expertise of the Agency - Dozens of sites created, - Platinum Partner ez Publish, - More than 30 trained employees, more than 15 certified The advantages of the Open-Source without the drawbacks - Technical solution actively supported by a professional editor: roadmap of evolutions, certification programs, Enterprise version with ALS, etc. The ultimate content management solution -add/modify/delete any content by the webmasters or the contributors, in FO and in BO, - Management of rights and workflows, - «Multi-Challenge» (multimedia, multisites, multilingual ) Guaranteed scalability, Technical consistency with the requirements - CMS with a great possibility of customization (> extensions), - Optimized multi-sites (> reuse), - Open to external applications, - Very powerful search engine, - Natives exchanges with mobile devices 20/08/

13 THE SOLUTION The ez Publish solution allows (non-exhaustive list) : Development of the site: creation of new pages, new sections, change of the tree, change of the content, etc. via the administration interface. Multi-positioning of content: the same content can be positioned in several places, and the change of the source content changes all the shortcuts content. Automatic layout of the information in accordance with the defined templates design. Integration of files: the solution can integrate documents such as jpg, pdf, doc, xls, ppt, flv, etc. Pictures are automatically resized and optimized to the desired sizes, and are defined in the templates. Image processing: real image processing editor, integrated in the BO, allowing the creation of graphical effects (zoom, blurring, ). Search Engine Optimization: URL rewriting system allowing URLs to be meaningful and Google Friendly, tree structure allowing to spread the page rank, relevant meta tags and titles, etc. Versioning and preview: content versioning system that allows to return at any times to a previous version, save drafts, preview before publishing, etc. Users management: a limited number of profiles can be created via the ez Publish interface by the authorized managers Publication workflow: possibility to implement a validation workflow in order to moderate the content submitted by a member of the website, or by an editor before publishing. Multilingualism : translations are made directly in the interface for more flexibility. 100% of the site is translatable. Possibility to display only the content translated into a selected language or to mix them. Multi-sites (site-access) : possibility to realize several websites managed by a common or specific BO from a single instance. = CUSTOMIZATION + POWER + SCALABILITY + MODERNITY 20/08/

14 Presentation of the proposed solution The CMS ez Publish : in general Features and extensions for your project ez Team Room : A tool for collaborative work 20/08/

15 DESCRIPTION OF THE STANDARD BACK OFFICE Native The horizontal menu is made up of access to the five main native sections. Each entry is composed of sub-headings, which unfold in the left vertical menu. Specific extensions that we are going to put in place for your project will be available in additional tabs located after these 5 items. User account: This section lits all the users and their profiles Dashboard : This section collects data and tables on the connected profile (manageable): - Changing password - Collaboration - Changing the profile - Bookmarks - Drafts - Notification settings - The pending items Content : This section lists the tree in the front-office and the different types of content classified in folders. Main heading of the back-office, it allows management/creation/change of content. Media : This section brings together all the elements like the type of image, video files... used in the site, classified by type choice, tree etc Administration : This section provides workflow management, type of content, extensions, syndication, -Cache management -Classes -Collected information -Extensions -.ini configuration -Languages - Menus management -PDF export -Packages -RAD -Syndication -Statistics of research -Sections -Sessions -Objects states -System information -Update checking -Triggers -URL management -URL translator -URL with wildcards -Workflows -Workflow process - 20/08/

16 TREE MANAGEMENT Native feature ez Publish allows you to manage the tree of the site and its customization via the back office. You can create, modify, move, delete pages and sections. Each page or item can be renamed, hidden (to all or a part of the Internet users through access login/password.), copied, pasted or moved easily. 20/08/

17 MULTI-SITES TREE Novactive has developed specific expertise in deploying multi-site through the principle of "Site-Access, one of the strengths of the ez Publish CMS. Thus, the deployed platform for your project will include in the back office, a tree of the sites and all the content will be administered via the same interface. We will set up a "mini websites factory" allowing the administrators of the platform to implement and configure new PV sites, and even projects sites. Via the back office, the platform administrator could create a website and customize it via a module: Choice between two templates of interior pages Inserting logo Selecting a style sheet from 2 to 3 opportunities Renaming the URL of the site created Tree/back-office of the Hammerson platform 20/08/

18 CONTENT MANAGEMENT Native feature The standard Back-Office of ez Publish allows all operations related to the advanced management of content: Creation Edition Deleting Moving Multi-positioning Hide/Make visible Sort Translate from Relationship between content Priority system Versioning Example : content management in the back-office Zoom of the content versioning 20/08/

19 TEXT EDITOR Native feature The online editor of ez Publish, included in the standard version of the back-office, allows the formatting of content (Formatting rich text of the content WYSIWYG) : Manage titles/subtitles Undo/redo an action Create tables Format (italic, bold, underline) Alignment (Left, Center, Right, Justified) Insert an anchor Insert internal or external links Copy/Paste text Insert special characters Insert bullets and numbering Example of text editor in a back-office Spellchecker Example aof a detailed text editor (toolbar) 20/08/

20 PICTURES EDITOR Native feauture The latest version of ez Publish includes a real editor of image processing in the back office, allowing not only the scrap, but also to create useful graphical effects (zoom, blurring, scaling etc...). Example of an image processing with ez Publish 20/08/

21 PAGE PREVIEW Native feature The administration interface of ez Publish offers a native module of page preview before publication Preview before publication 20/08/

22 MULTIPLE PUBLICATION Settings Native feature The same content can be positioned in several places, and the change of the source content changes all shortcuts content. Thus, you have the opportunity to enter all the information to be broadcasted on the site and assign them manually to other sites or to one or more categories or sub-categories, and to dress them according to the graphic chart defined by the solution. Example of a tab location of an item (here the article is set to 2 places in the site) 20/08/

23 USER MANAGEMENT ANS RIGHTS Native feature ez Publish provides a very precise users management, even if they are visitors or contributors. The solution enables you to manage different user populations across different profiles. Only people authenticated as users will have access to the content management tool via a signature (username and password). The site administrators can create as many users as they want and can customize their access: username, password, profile and workspace. The profile determines the user privileges (access to a particular topic or content, writing and/or reading of such content, etc). Indeed, a user may have different rights depending on the parts of the site: it can be a contributor in a part of the site, validator in another and administrator in a third. Example: definition of a group of supervisors and their rights 20/08/

24 WORKFLOWS, DASHBOARDS AND HISTORY Native feature ez Publish allows very precise management of users and thus allows the implementation of various workflow. At each connection to the back office, each user will access to a Home page integrating relevant dashboards, corresponding to the profile and the rights in the workflow. These allow to see what are the latest published information, the content to be validated for publication, etc. Example of dashboards and history Example of notification management 20/08/

25 MULTIMEDIA LIBRARY MEDIA FILES MANAGEMENT Native feature ez Publish can integrate documents like jpg, pdf, doc, xls, ppt, flv, Calaméo, The images are resized and optimized automatically to the desired sizes and they are defined in the templates. In the back office, an area known as Multimedia Library allows you to centralize and store all the files used in the site: images, videos, pdf, mpg, The tree of this area is fully configurable and can be organized by type of media, or retake the site tree for example. For each file, it is possible to obtain: Preview Details (creator, creation date, format, size, title ) The locations of the file in the website Relationships (associated objects ) A dashboard lets you view all the files stored and perform a specific search in the Library 20/08/

26 SYNDICATION Native feature ez Publish can natively importa and export RSS feeds. Example of a creation of a RSS feed 20/08/

27 MANAGEMENT OF THE GAPHIC ASPECTS OF THE SITE Native feature EZ PUBLISH= STRICT SEPARATION BETWEEN THE CONTENT AND THE DESIGN Advantages : No conflicts between content and design The content can be easily published in various forms The content can be easily transferred or multi-positioned A change in a form (graphic design and/or Storage and structuring the information Definition of the presentation styles Displaying the content in the defined graphic chart change in the structure of the pages) can be easily done, without impacting the meaning (content, functionalities). 20/08/

28 PUBLISHING AND ARCHIVING THE CONTENT Native feature ez Publish can natively manage the life cycle of the content: each element (page, content, ) can have a start date and an end date of publication for an automated archiving. 20/08/

29 SITEMAP Native feature ez Publish automatically generates the sitemap. When you create, delete or hide/display a page, the sitemap in the front office is updated. This module takes into account the rights of the Internet users (restricted access pages do not appear in the sitemap of the public website). Example of a dynamic sitemap 20/08/

30 CALENDAR Native feature ez Publish provides a built-calendar module for managing events: The events can be categorized The Calendar module will take over the management (creation of records, display lists, detailed display of a record) of event typed objects. These objects can have the following attributes: date and start time of publication, date and end time of publication, date and name of the event, short and long text, theme, visual, Googlemap location The events will be presented in several ways: detail of a given event, list of upcoming events, calendar, Example of a calendar 20/08/

31 BREADCRUMB Native feature ez Publish natively allows an automatic generation of a breadcrumb. Each element of the breadcrumb is clickable and allows a direct access to relatives topics. Example of a breadcrumb - 20/08/

32 STYLE SHEET OPTIMIZED FOR PRINTING Native feature ez Publish manages the print functionality. We will set up a specific style sheet, ie reshaped (without the insignificant graphic elements as menus, footers, etc...) Example of a printed template of 20/08/

33 SURVEY Native feature ez Publish can natively create and publish online surveys. Novactive offers to design and to set for your project. In Back Office: Surveys generation interface: Form to create the issues Interface to consult the responses in real-time with the generation of graphs (pie charts) Storage of the responses, and possibility to export in a file.csv In Front-Office: Displaying the issues Possibility of limiting votes (1 vote / IP address) Automatic online publication of the survey results, and graphical representation (to give quick results) Example of the survey functionality Example of the survey functionality 20/08/

34 RESTRICTED ACCESS Native feature ez publish provides an authentication module with password forgotten management. After authentication, the user is automatically redirected to the secured page. We propose to implement this access for the content in private access of the portal and for the collaborative platform. Thus, a user logged on the portal will view the content for which it has permissions to access and will access to the collaborative platform without having to relog. Example of a restricted access on the website 20/08/

35 ADVANCED SEARCH ENGINE Extension We recommend the implementation of the extension ez Find. This extension allows the users to perform in advanced searches more particularly in the project database via a system of filters. For your project, we can set the extension to allow users a direct access to data sought: Engine available on all pages of the site Indexing of all the content (html and documents) Clear and relevant presentation of the results Syntactic and semantic analysis Auto-completion Spellchecker Related content Showing results by relevance and reverse chronological order Filtering and possible facets of results Sort data by date of publication, relevance and title Il could be considered to make a search across all the sites and to provide to the users of the platform the results from all sites Example of the Marseille Provence Airport website We set up on the Airport site a facets search engine for stays proposed. This engine allows to refine the search by destination (Zone> Countries> City), by start date, by theme. At each selection of criteria, the new data are loaded automatically. 20/08/

36 MAILINGLISTS MANAGEMENT AND NEWSLETTER Extension EZ MAILING Novactive has developed a specific module: ez Mailing, fully integrated to the back office, facilitating the generation of newsletters. This module allows you to: THE FULL SUBSCRIBERS MANAGEMENT : Full database of subscribers for the marketing campaign: A subscriber can be defined by the following fields: address, zip code, city, country, State, phone, fax, company, profession, gender (M/F), date of birth, marital status, number of children, number of people living in the home... Subscription form: The registration form is customizable It can be fully integrated into the site design (modification of HTML, CSS...) The list of the fields is configurable by the integrator (the list can be reduced to the simplest The integration of the subscription form is done directly via a block ez Flow Authentication control during a registration or unsubscription: When validating the registration form or to unsubscribe, the user receives an confirmation and authentication for the subscription/unsubscription to the service. This allows to control the quality of the database and verify the addresses of subscribers. This optional system is configurable by the integrator. Mailing lists management: Creation/modification/deletion of individual subscribers Creation/modification/deletion of subscriber lists Import/export of subscriber lists (excel files) 20/08/

37 MAILINGLISTS MANAGEMENT AND NEWSLETTER Extension EZ MAILING CREATION OF ING/NEWSLETTER MANAGEMENT Creation of ing or Newsletter: s are in text and html format Providing a Newsletter template model and a template of ing Complete content management: recovery of articles existing on the site, or creation of articles and specific content Possibility to export the html to mail from a routing platform types blowgun Compatibility test on messaging: Preview of document before sending Possibility to test the document ( ing or Newsletter) before routing on a test address list configurable (Outlook, Yahoo, Hotmail, Gmail accounts ) CAMPAIGN MANAGEMENT Marketing campaign: Dashboard to control the campaigns Defining of the campaigns by mailing lists, document to send, date and frequency of sending Creation/modification/deletion of campaigns Module of planned campaigns of automatic sending (date first mailing, frequency in days and weeks). 20/08/

38 MAILINGLISTS MANAGEMENT AND NEWSLETTER Extension EZ MAILING ROUTING MANAGEMENT Mailing management interface: State management Cancellation management Sending by scheduled task Native routing: By default, ability to route campaigns by the native ez Publish system: SMTP or Sendmail Sending by packet Option not included : Routing by a specialized operator ( vision): With the option vision, ability to route campaigns ( ing or Newsletters) directly by vision network (connector by API) This ensures you an optimal deliverability. Automatic synchronization of the mailing lists in local by API or in vision (push) before each mailing(displaying of the date of the last synchronization in the dashboard). 20/08/

39 Presentation of the proposed solution The CMS ez Publish : in general Features and extensions for your project ez Team Room : A tool for collaborative work 20/08/

40 COLLABORATIVE TOOL ez Team Room Extension It is a tool for collaborative work. The module supports teams in the planning and the execution of their projects. The exchange and sharing of information can be done at any time. A messaging function allows users to stay informed about issues and changes to their projects: latest updates are displayed on the user page but the user can also ask to be notified by . The module will support project management, participant management, managing calendars, shared projects, and sharing space (storage and/or exchange of documents) ez Team Room allows each user to have its own workspace that displays only what he/she needs or is allowed to see. In back office: objects could have the following attributes: type of project, start date, end date of the project, date and name of the project, short and long text, favorites management, create a new workspace... 20/08/

41 COLLABORATIVE TOOL Extension ez Team Room ez Teamroom is an ez Publish extension that makes teamwork simple. As a powerful collaborative tool it is designed to support teams in planning and executing their projects. Unlike most project management instruments, ez Teamroom particularly focuses on the availability of exchanging and sharing project information at any time. By building on the experiences made from Web 2.0 in supporting communities, knowledge bases like e.g. Wiki or forums and journals, ez Teamroom encourages team members to share and interact. As a project management tool, ez Teamroom allows you to plan, manage and control projects. You can easily plan and document milestones and tasks, organize schedules, calendars and events. Also each user has his own unique and personal space which only displays what he needs or is allowed to see. By allowing team members to share and discuss all types of information, the communication is optimized. Example : Frontpage of a project An added bonus is that by directly involving all project members in the process of planning and information exchange, ez Teamroom helps the development of a stronger identification towards the "managed" project and as such, contributes to create a team identity. Example : Back Office to create a new project 20/08/

42 COLLABORATIVE TOOL PERSONAL PAGE After logging in, each user is provided with a personal page and user-specific content. Among other things, users have an overview of all teamrooms which they are members of. In the upper right corner, you have the icons which allows you to log out, view and manage your profil, the teamrooms, and see a sitemap. Also boxes are shown which allow the user to easily access and overview his teamrooms. By default these boxes are Create Teamroom, My Teamrooms, All Teamrooms, Latest Messages and Lightbox selection. All boxes can be minimized or closed, and additional ones added by clicking the Add new widget button. The icons in the upper right corner are very useful and remain visible no matter where you are on site. 20/08/

43 COLLABORATIVE TOOL TeamRoom Front Page The teamroom frontpage is also different for every user, because the user himself decides which blogposts, wiki's, calendar posts or other information will be displayed on the frontpage. Included on the page, is also present a list of all team members, which ensures an easy overview of all existing members. On this basis, new members can be invited to join the TeamRoom and existing members may also be deleted. Members also have specific duties assigned to them by TeamRoom and the possibility exists to appoint a team leader who will receive extensive rights. The management of these user rights can not be made by the moderator. 20/08/

44 COLLABORATIVE TOOL Extension ez Team Room Managing Team Room Once the teamroom is completely set up, the moderator can invite users to participate and define the rights of each user in the teamroom. For example, the moderator can give other users moderator rights or prevent a user from being able to read documents. 20/08/

45 COLLABORATIVE TOOL Extension ez Team Room Task Management Exemple : suivi d'une tâche Task management is essential in every project and as such it is an important part of ez Teamroom. Tasks can be created, managed and assigned to member(s). All planned activities, track progress, priorities, milestones, deadlines and tasks are visible for all members. Exemple : Back Office pour créer une nouvelle tâche 20/08/

46 COLLABORATIVE TOOL Extension ez Team Room Exemple : affichage des événements Milestones and Calender With all projects come planning, milestones and deadlines. The milestone feature allows users to sum up tasks and important deliveries for an intermediate deadline. Also included is the possibility to adapt and reschedule tasks. To oversee events, ez Teamroom is set up with a common calendarfunction where team members can share and keep track of events, tasks and milestones. All members are able to create new events, milestones and tasks which are automatically displayed in the common calendar for all team members to see. Exemple : Back Office pour créer un nouvel événement 20/08/

47 COLLABORATIVE TOOL Extension ez Team Room Document management Besides task management, document management is also provided to ensure that team members have access to all documents which are related to their project. The possibility of version control exists which allows users to view or download for example an older version of a document. On the Files page of any accessible teamroom, a list shows the files related to that teamroom. Files can easily be uploaded one by one or simultaneously. Exemple : page documents d'une team room 20/08/

48 COLLABORATIVE TOOL Extension ez Team Room Message board and Blog ez Teamroom is setup with a Message board on which team members can voice their opinions on the project, write entries and post comments. The blog functions can also be used for the same purpose. Exemple : message board Exemple : blog 20/08/

49 References, feedback 20/08/

50 PARMI NOS RÉFÉRENCES AVEC ESPACE D ÉCHANGES : GROUPE OSEO Site OSEO Excellence Cibles : Chefs d entreprises clients d OSEO Mise en ligne : novembre 2009 Prestations réalisées : Conception et conseil, Design, Développement, Webmastering Technologie: OSEO a confié à Novactive la création de son site de réseau social destiné aux 1000 entreprises les plus performantes de son portefeuille client. Compte tenu de la cible exigeante et très sollicitée, ce site a l ambition d être l état de l art en matière de site de réseau social, avec outils de recherche performants (ezfind), messagerie, contribution, forums de discussion, sondages CONSEILS RÉGIONAUX DE FRANCHE-COMTÉ, ALSACE, LIMOUSIN Portails Régionaux de l Innovation Cibles : Porteurs de projet, entreprises innovantes, acteurs de l innovation Mise en ligne : décembre 2008 à juin 2009 Prestations réalisées : : Conseil, Conception, Design, Développement, Webmastering Technologie: Ce portail, coproduction entre OSEO et différentes Régions, associe tous les partenaires économiques des territoires. Il est destiné à soutenir et développer l innovation auprès des porteurs de projet et entrepreneurs. Il propose des informations, contacts, services, et guides utiles, ainsi qu un espace d échange entre les acteurs de l innovation. De nombreuses fonctionnalités ont été développées : moteurs de recherche, imports de contenu dynamiques via flux XML, annuaires, etc. Novactive a développé 3 versions spécifiques et personnalisées pour les 3 Régions partenaires. 20/08/

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