GS1 standards enable eprocurement platform UNIHA

Transcription

1 GS1 standards enable eprocurement platform Pascal Mariotti UNIHA

2 JUST A REMINDER about UNIHA Network of 54 Hospitals 32 university hospitals and 22 very big hospitals, founded in 2006 Constituting 45 % of public purchases, and 25 % for public and private hospitals A total spending for purchases of about 7.5 billions (without buildings) and a target of 3 billions of common purchases in 2012 A turnover of 815 M in 2008 (third year of the project) and a target of 1.2 billions in 2009 Progressively, the need of a common data system, including eprocurement templates and data basis

3 AUREA E PROCUREMENT REVIEW A group of 19 hospitals (17 UH), all members of UNIHA The solution has been operative since June 2006 and is now deployed in 12 University Hospitals Concerning the first 10 hospitals, 7000 orders per month at the end of 2008 for a total of 5 M. A target of orders A process including supplies directly from medical care units, with electronic directories and delegated budgets, orders, deliveries and bills (See the next diagram) Next Monday, hospital managers will have to make the decision to engage the e-payment process or not (See the both diagrams after)

4 Number of orders via AUREA HCL CHU-ANGERS CHU-REIMS AP-HM CHU-ROUEN CHU-POITIERS CHU-NANTES CHU-MONTPELLIER CHU-DIJON CHU-AMIENS 0 Novembre Décembre Janvier 2008 Février 2008 Mars 2008 Avril 2008 Mai 2008 Juin 2008 Juillet 2008 Août 2008 Septembre 2008 Octobre 2008 Novembre-2008 Décembre-2008 Club Utilisateurs AUREA du 11

5 In turn over HCL CHU-ANGERS CHU-REIMS AP-HM CHU-ROUEN CHU-POITIERS CHU-NANTES CHU-MONTPELLIER CHU-DIJON CHU-AMIENS - Novembre Décembre Janvier 2008 Février 2008 Mars 2008 Avril 2008 Mai 2008 Juin 2008 Juillet 2008 Août 2008 Septembre 2008 Octobre 2008 Novembre-2008 Décembre-2008 Club Utilisateurs AUREA du 11

6 Catalogues Électroniques 1 Recherche sur un catalogue demandeur THE AUREA EPROCUREMENT GLOBAL PROCESS Création de la demande d'achat électronique 2 Création de la demande d'achat "papier" Contrôle enveloppe service sur la demande d achat Routage automatique de la demande électronique 3 Transmissio n aux achats Catalogues Électroniques 4 Instruction des demandes Élimination des ressaisies 5 Saisie de la commande Automatisation de la création de la commande et de l'envoi aux fournisseurs 10 Envoi au fournisseur 9 Édition de la commande Signature électronique 8 Contrôle des signataires Routage automatique de la commande électronique 7 Transmissio n aux signataire Contrôles automatique sur seuils de marchés et comptes 6 Contrôle budgétaire manuel 11 Traitement de la commande par le fournisseur Livraison des produits 12 Réception et mise à disposition des produits 13 Transmission des BL aux gestionnaires 14 Présentation de la facture 15 Rapprochement Facture / BL / commande Réception centralisée dans l'outil e-procurement Automatisation de la transmission du BL Dématérialisation de la facture Automatisation du rapprochement des factures

7 7

8 AUREA E PAYMENT A PROJECT FOR !? A system of references and standards, shared between Hospitals and suppliers, through common electronic directories, is a first condition to succeed in the matching of orders, deliveries and bills, without too many errors and rejections. Then it is also the condition for productivity and time limits under control!

9 More than 100 directories are now available... DM HOTELLERIE LABO avr-08 mai-08 juin-08 juil-08 août-08 sept-08 oct-08 nov-08 déc-08 mars-08 févr-08 janv-08 Dec-07 nov-07

10 DM Catalogues in AUREA Existing Soon available In creation - ASEPT IN MED - ASSUT EUROPE - BARD FRANCE - B BRAUN - BECTON DICKINSON - CARDINAL HEALTH - ETHICON - HARTMANN - INTERSURGICAL - KCI MEDICAL - MEDISPORT - POLYSEM - SENDAL FRANCE - SMITH & NEPHEW - STRYKER FRANCE - TETRA MEDICAL - THUASNE - ANSELL - COVIDIEN - PETERS - SMITHS MEDICAL - CHIRURGIE OUEST - DIDACTIC - LOHMANN - VYGON 7000 références oct.2008

11 Samples (reagents) catalogs Interconnected with Diag Direct Existing Soon available In creation Abbott Becton Dickinson Biomerieux Bio Rad CML Dade_Behring Dominique Dutscher DPC Fumouze Horiba ABX Ozyme Oxoid Promega Qiagen Roche_diagnostics VWR AES laboratoire Beckman Coulter Elvetec I2A Olympus Siemens Stago Ventana APPLERA France BAYER HEALTHCARE FISHER BIOBLOCK SCIENTIFIC INVITROGEN MWG FRANC SIGMA => références

12 AUREA, UNI.H.A AND GS1 Standards AUREA has been a first motive for adopting in 2006 a common system of references and standards, shared with our suppliers UNIHA board has made the choice of GS1 standards for codification in April Same decision in July with the general managers of all the HU In , choice by the French High Authority of Health (H.A.S) of GS1 standards as the only codification standard for drug traceability, from industrials to patients In 2007, concerning GDL, important work by GS1 Healthcare in France about the AUREA template, with recommendations to join completely and insure the standard Next Monday, after the report of the last three years, the decision by the board to change the common template in order to comply with the international standard GDSN

13 A new prospect At the beginning, a target focused on traceability and tracking With common purchases, a change of prospect, now wider and more ambitious: No French hospital has a real and complete purchasing and logistic data system A few number working about ERP project, but still focused on the hospital But, with common purchases between hospitals and partnership ways with suppliers like AUREA, the view can no longer be the same Idea of a specific purchasing and logistic data basis, partly managed by each hospital, partly common to the network, and opened to exchanges and partnership management with suppliers

14 A new prospect Including AUREA templates and directories with GS1 Standard Necessary to increase outsourcing and also healthcare suppliers new offers, with a large part of services inside the hospital Clearly a need for interoperability, supported by the standard Money to study the project in 2009 Decision to engage the program in 2010 To share with, The new French Agency in charge of healthcare standards and data systems The European Commission as member of the pepple program