* Questions on this document should be referred to:

Transcription

1 AFRICAN DEVELOPMENT FUND GUINEA PROPOSAL FOR A GRANT OF UA 1,000,000 TO FINANCE THE STUDY FOR FORMULATION OF A NATIONAL PROGRAMME FOR RURAL DRINKING WATER SUPPLY AND SANITATION (DWSS) UP TO 2015 * Questions on this document should be referred to: Mr. G. MBESHERUBUSA Director OCIN Extension 2036 Mr. M. DOUMBIA Manager OCIN.2 Extension 2190 Mr. K. BA Financial Analyst OCIN Extension 2571 SCCD: G.G.

2 Title of Project : GUINEA: RURAL DWSS PROGRAMME STUDY Start-up Date : September 2006 Completion Date : April 2007 Design Team : Kéba BA MATRIX OF THE STUDY HIERARCHY OF OBJECTIVES EXPECTED OUTPUTS SCOPE - Beneficiaries PERFORMANCE INDICATORS Sector Objective/Theme Longer-term Results Contribute to improving socio-economic Contribution to poverty reduction Rural Populations Poverty Indicator and health conditions of the rural Source : National Surveys on populations through the implementation of populations incomes and living the programme formulated. conditions Method : Surveys OBJECTIVE INDICATORS AND TIME FRAME Incidence of rural poverty decreases from 52.5% to 38 % in 2010 ASSUMPTIONS/RISK Stable macroeconomic environment PROJECT OBJECTIVE MEDIUM-TERM OUTPUTS Provide the country with a reliable inventory document on the rural DWSS works Draw up a national rural DWSS Programme Obtain adherence of all development partners Meeting the drinking water and sanitation needs of rural populations Reduction of Water-borne diseases Rural Populations DWSS need coverage rates Source : SNAPE Annual Reports Method: Surveys and Studies Mortality rate Source : Ministry of Health Statistics Method: Surveys DWSS access rate up from 49% for 1999 to 80% in 2010 and 90% in Mortality rate from 14.2 for 1999 to 12 in 2010 Donor s support to programme implementation. Mitigation Strategy: Donor participation in all stages of study ACTIVITIES/INPUTS SHORT-TERM OUTPUTS 1 Setting up Monitoring Committee 1 Establish reference situation for rural DWSS 2 Recruiting Consultant sub-sector 3 Procurement of inventory 2 National rural DWSS programme up to 2015 material/equipment formulated 3 Conducting Surveys over the territory 3 Donor round table organized 4 Legal and institutional situation 5 Programme Formulation 6 Organization of Donor Round table Ministry of Water and Energy (MHE) 1 Situation Report (Rapport d etat des lieux) 2 Document on 2015 national programme 3 Round Table Wrap-up document Situation report presented to the donor community in January 2007 National Programme adopted by the Authorities and the Donor Community in May 2007 Slow conduct of surveys Mitigation strategy: Involvement of community Secretaries Resources ADF: 1,000 Gvt: 0.90

3 1 INTRODUCTION 1.1 Officially launched during the Water Week organized in Tunis in July 2004, the Bank s Rural Water and Sanitation Initiative seeks to support African countries in meeting the Millennium Development Goals (MDG) of that sector. Regional member countries eligibility for this initiative is based on the four criteria cited in its implementation framework, namely: i) the level of financing needs; ii) the level of implementation of an effective institutional framework; iii) the political will to promote the rural water and sanitation sector; and iv) the existence of a national programme. 1.2 Guinea covers practically the entire upper basin areas of rivers flowing through several West African countries. Its hydrographic network is made up of 1165 inventoried waterways, originating from the Fouta-Djalon highlands and the Guinean Dorsal. These water courses are grouped into 23 river basins, comprising 9 national and 14 international basins. Twenty-six (26) rivers flow from the fourteen international basins to neighboring countries, which explains why Guinea is known as Africa s Water Reservoir. 1.3 Apart from this potential, Guinea has since 1994 undertaken the formulation of a national policy for Integrated Water Resources Management (IWRM), as well as the processing and implementation of a national IWRM Plan that underscores cooperation with regard to the shared basins. The National Water Vision for 2025 incorporates the broad objectives relating to improved water management in the context of poverty reduction and sustainable management, which include: i) a functional national and regional IWRM framework and an effective institutional framework; ii) a well-adapted legal and regulatory framework guaranteeing equitable access to and protection and conservation of water resources; and iii) coordination, harmonization and exchange of the necessary IWRM information. Significant institutional, legal land regulatory efforts remain to be made. 1.5 From the policy standpoint, the Authorities have clearly demonstrated the will to develop the sector. Since 1977, the Government has been implementing an ambitious nationwide programme, aimed at promoting the rural water supply. To that end, a specific autonomous structure was set up in 1980: Service National d Aménagement des Points d Eau (SNAPE). The Government s Poverty Reduction Strategy ( ) has three main thrusts, including development of basic services and equitable access to these services. However, despite the efforts deployed by the Guinean state agencies, the sector s situation, especially in the rural areas, remains a source of concern. The requirement coverage rates (approximately 49 % in 1999 on the basis of 10 litres per day per inhabitant) are limited and a regular increase in waterborne diseases is noted. The financing requirements are still substantial. Thus, the country s eligibility for the Bank s Initiative appears linked to existence of an investment programme whose formulation will require a sound prior quantitative and qualitative assessment of the actual situation of the sector. The existing data only concerns the drinking water supply and sanitation (DWSS) structures primarily set up by the SNAPE under the Ministry of Water and Energy, and does not take into account the works put in place by other parties in the country (other State agencies, local communities, NGOs, etc.). Moreover, the available estimates prepared by SNAPE are somewhat inaccurate, owing to the lack of reliable data on the sanitation facilities and crosscutting issues such as the social and environmental impacts. 1.6 The definition and monitoring of the specific development objectives depend on an accurate assessment of the basic situation, especially in light of norms relating to the meeting of needs as well as the urban or rural populations rate of access to potable water and sanitation. In addition to harmonizing the data on the drinking water supply and sanitation coverage norms and

4 2 rates, certain major aspects must be considered in further depth, discussed and accepted by all the water sector actors, so as to build a national consensus to attain the objectives set in the context. These aspects are mainly; i) formulating the national water and sanitation policy; ii) carrying out the sector reforms; iii) charting the sector strategies; iv) determining the modalities for the financing and management of rural drinking water supply and sanitation infrastructure and the role of the local and international private sectors; and v) building the capacities of the sector actors (State, local administrations and Users). 1.7 Prior to the launching of the Initiative, a Bank identification mission was conducted in February 2005, to evaluate the sector. This mission team agreed with the Authorities and other sector financiers on the need for a study whose first phase will entail an exhaustive survey of the need for modern water points and sanitation systems, based on an inventory and systematic evaluation of the condition of water points and sanitation systems throughout the country. It will further evaluate the strategy hitherto implemented. In its second phase, the study will draw up a consistent and reliable national investment programme for the rural water and sanitation sector, towards attainment of the Millennium Development Goals by This concerted approach was reaffirmed to the sector s donor community during the mission for formulation of the present terms of reference, fielded in August An update mission has since been conducted, in January THE PROPOSED STUDY 2.1 Design and Formulation The study approach will be characterized by involvement of all the sub-sector actors and the principles of decentralization. A seminar for validation of the results of the first phase of the study as well as a donor round table are envisaged, to guarantee the involvement of all the parties concerned right from its start. The study terms of reference have been drafted in conjunction with development partners involved in rural water supply and sanitation financing, particularly the World Bank, the European Union, Agence française de développement (AFD) and the United Nations Children s Fund (UNICEF). This cross-consultation will be pursued for the study, to allow for synergy and lay a basis for the partners contribution to the investments that this study will entail In designing the study, account has been taken of the lessons drawn from the formulation of other such programmes under the Initiative, for example the case of Burkina Faso, where the workshop for validation of the national inventory results was successfully conducted in February 2006 and highly appreciated by all the participants. It was noted that the inventory operations, owing to their specific nature, can only be conducted by the competent national agency, operating with an effective de-concentrated regional structure. This is more so as the parameters collected are, following analysis, fed into a data base run by this same national body. It has further been noted that the substantial results of such an inventory can only be relevant if it is possible to ensure their sustainability by introducing a national mechanism for efficient and continuous updating, which should be de-concentrated to the lowest level possible in the country The study will be in two parts. The first will concern the national inventory of rural water supply and sanitation facilities to be conducted by SNAPE, using the services of a consultant. In the second part, the consultant will prepare a national rural drinking water supply and sanitation programme to attain the Millennium Development Goals for 2015.

5 The inventory will present a global and comprehensive picture of all the country s drinking water and sanitation infrastructure and serve as a reference ( zero level inventory ) for all water and sanitation initiatives. Given the quality, quantity and relevance of its parameters, it is expected to mark a difference in relation to the non-authorized initiatives currently underway in this area. It will last three (3) months, of which two (2) months for the surveys and one (1) month for data analysis To ensure the reliability of the results of this inventory, a consulting firm will be recruited from the start, to monitor the inventory operations and participate in the data application and also to assess the sector legal, regulatory and institutional situation. Lastly, based on a consensual reference situation, the consultant will propose a programme of investments for attainment of the Millennium Development Goals, taking into account the need for physical structures as well as measures aimed at building the absorptive capacities required in the sector to carry the programme through. This programme will be submitted for financing by the Donor Community The proposed study is consistent with the country s Poverty Reduction strategy, which gives priority to improving the populations access to basic services such as health, water and sanitation. Given its objectives, this study is also consistent with the Bank s vision and its Strategic Plan, which underscores the water and sanitation sector. Lastly, it is falls into the priority areas identified in the Results-based Country Strategy Paper RBCSP (Pillar N 2) which concern (i) the strengthening of basic infrastructure and growth leading sectors; and (ii) improved basic social services, to reduce the incidence of poverty and make it possible to attain the Millennium Development Goals for the water and sanitation sector. 2.2 Study Objectives The sector objective of the study is to contribute to improving the socio-economic and health situation of the rural populations through the programme drawn up Its specific objectives are: (i) to provide the country with an inventory document as a reliable basis for charting of the National Water Supply and Sanitation Programme (NDWSSP); (ii) to formulate an NDWSSP making it possible to attain the sector objectives by 2015; and (iii) to obtain the support of all the DWSS sector development partners, to secure the effective funding of the measures to be programmed. 2.3 Study Description The study will be in two parts. The first will concern the conduct by SNAPE of a national inventory of rural water and sanitation works and equipment, while the second part will involve formulation of a national water supply and sanitation programme. Inventory of Drinking Water and Sanitation Systems This inventory will be conducted throughout the national territory. All three hundred and three (303) decentralized rural communities (Communautés Rurales Décentralisées -CRD) in the country s seven (7) regions will be visited and their drinking water supply and sanitation systems inventoried. The projections concern a count of some 13,000 works of all types. To allow for completion of this inventory in the shortest time possible (3 months), the operations will be conducted progressively and simultaneously in all seven (7) regions of the country following a schedule worked out in collaboration with the National Decentralization Department. In addition, the data obtained from the surveys will be consistently entered in each region, before being verified and compiled centrally.

6 Considering the ultimate purpose of the data, the inventory will, beyond raw statistics, devote greater attention to i) the location of the works in relation to the beneficiary populations; ii) individual and definitive identification of each of the works on the territory, to allow for rigorous and rational planning of intervention for provision of new facilities as well as maintenance of existing ones and iii) recording all the relevant parameters of these works, notably relating to the quality of the water or sanitation and their working order (date of installation, type of pumps, current condition, well depth, diameter, use of water ). The socio-economic data on the villages will also be updated (populations, number of households and educational, health and social infrastructure). These results will be obtained using a duly formatted inventory sheet In accordance with its regulations, responsibility for the national inventory of modern water points and sanitation works in the rural area will be entrusted to SNAPE, which is presented in Annex 4. This agency has 4 regional branches that are already running a data base primarily concerning the modern water points that it has constructed and which account for 75 % of the water works to be counted. This data base is being strengthened on ADF funding. SNAPE also has adequate numbers of staff suitably trained for such a task. The study will finance the logistical capacity building for the purposes of the inventory. The surveys on the ground will however be conducted by the Community Secretaries of each of the three hundred and three (303) Decentralized rural communities (CRD) within the country s seven (7) administrative regions. The rationale for entrusting this task to the secretaries is that they are already carrying out periodical monitoring of the water points built by SNAPE and also they have been assigned means of transport for this task Other advantages of entrusting the inventory exercise to the community secretraies under the responsibility of SNAPE lie in: (i) making it possible to conduct the inventary within a very short period (3 months); (ii) the relatively small cost of the operation (high charges of consulting firms as compared to the allowances payable to the the CRD and SNAPE staff during the period of the exercise); iii) the involvement of local actors, thus providing the skills needed for the monitoring and subsequent management of the inventory; and (iv) the institutional support to SNAPE for the inventory, for example procurement of the computer and positioning equipment. Such an operation is in fact only meaningul if it involves real capacities for updating the data gathered, so as to avoid having to repeat the operation every ten years. FORMULATION OF THE NATIONAL PROGRAMME FOR DRINKING WATER SUPPLY AND SANITATION UP TO Based on exhaustive data obtained on the ground through the inventory, the consulting firm will draw up a detailed, consistent, relevant and reliable national programme for drinking water supply and sanitation up to It will propose in this programme all support measures deemed useful to ensure the success of recommended measures. This programme will provide for: (i) reliable data on the sector, (ii) an investment plan intended to meet the needs with regard to rural water supply and sanitation and achieve the Millennium Development Goals, and (iii) the range of support measures required to efficiently attain these goals. As already recommended, the outputs envisaged for this programme should be achieved through a participatory and concerted approach, which alone can guarantee optimal synergy among all the sector development partners. The key staff of the consulting firm that will be responsible for formulating the programme will comprise a Project Director (Water and sanitation engineer with about fifteen years experience), assisted by experts in fields ranging from hydrogeology, through sanitary engineering, water specialization, civil engineering to finance, law and the environment, with at least 10 years experience in their respective fields. This phase of formulation of the programme will span eight months, from the start of the physical inventory of works, and comprise two distinct missions:

7 A. CARRY OUT A NATONAL SITUATION ASSSESSMENT, SET OBJECTIVES AND FORMULATE STRATEGIES This first mission, which will cover three (3) months, will be in two stages. The first will involve (i) critical analysis of the existing institutional and legal framework, in order to identify the constraints that could limit the attainment of the objectives set, (ii) the critical analysis of the current intervention strategy for rural DWSS, primarily the policy of standardization and regionalization of pump models whose efficiency must be established in terms of its impact on pump maintenance. iii) analyzing and estimating the current basic coverage and service rates for water and sanitation, on the basis of which 2015 needs will be determined, (iv), analysis of socioeconomic, health and environmental aspects comprising as a first step, the examination of the social and environmental impacts of the existing works and, subsequently, taking into account the foreseeable impacts of the programme on the populations: reduction of waterborne diseases, impact on poverty (household incomes), impact on women (gender aspects relating to water and sanitation) and children, and (v) analysis of past and potential funding in the sector, based on a summary of financing over the past 10 years. The latter analysis will give some indication as to the trend in public resource allocations in favor of the water and sanitation sector and its contribution to poverty reduction, while making it possible to more clearly determine the water sector absorptive capacities Based on the outcome of the analysis and the surveys in the first phase, the second phase will made it possible to: (i) define the objectives relating to need coverage in the form of a matrix of options with the different service levels deemed acceptable in the long term (2015), in terms of the minimum per capita drinking water consumption norms, the maximum distance to water points, the time taken to supply water, minimum level of sanitary equipment required, etc.; (ii) adapt strategies to meet the needs, taking into account the poverty and gender dimensions, the need for integrated and participatory management of water resources, the place of the private sector and local communities, the capacities for absorption of the financing, and legal and regulatory aspects; (iii) determine the major indicators and the monitoring system (coverage rate, supply rate, functionality of works, management mode, cost/effectiveness, monitoring/management of the water resources, system of allocation of sector financial resources); and (iv) to outline a methodology for collection of the information needed to update the monitoring indicators enumerated above (procedures, actors and tools), with the aim of obtaining a tool for monitoring the evolution of the situation and a steering system making it possible if necessary to adjust the intervention Following the physical inventory of the structures and the conduct of mission N 1, the provisional report produced by the study firm will be transmitted to all stakeholders in the water sector, including water and sanitation sector development partners, ahead of a national workshop. The workshop participants will have a period of one (1) month, to enable them fully participate. The workshop will be organized one month following the submission of the provisional report to the study firm with the aim of validating the conclusions of the said report, so as to more effectively conduct the subsequent stages on a largely consensual basis and propose the investment programme to be adopted. B. PROPOSING AN INVESTMENT AND FINANCING PROGRAMME WITH MITIGATIVE MEASURES The holding of the national workshop as part of mission N 1 marks the starting point of mission N 2, for a period of three months, with the objective of formulating the rural DWSS investment programme. This mission is expected to cover the following aspects:

8 6 The formulation of an investment programme: Following the consensus obtained through Mission N 1 with regard to the objectives and strategies, an investment programme will be proposed, based on definition of relatively inexpensive technical solutions adapted to the users needs, and financing capacities. The result should be a national programme on an annual basis. This should be realistic and based on the sector s maximum capacities to implement such annual programmes. Sub-programmes will be identified within this programme and prioritized for implementation in accordance with a series of economic, social equity or other criteria to be established for the purpose. Lastly, the interface between the urban and rural spheres will be clearly defined, as well as the different underlying assumptions. It is all the more important to define this interface as there are no national official provisions defining the institutional borders between the rural and semi-urban spheres and between the urban and semi-urban spheres are not clearly determined at the national level and by official provisions; Outline of budget schedule: A provisional finance plan will be proposed for the short, medium and long terms, distinguishing the shares of the State, the local and international private sectors, the donors, users etc, for each sub-sector, for a multipartner approach (State-local communities donors-ngo-private sector) and for the purpose of budget programming. This plan will also take account of the capacity building needs and the supporting measures required to meet the programme objectives; Lastly, making provision for aspects linked with the expected impacts of the programmed measures on the environment and putting figures to the appropriate mitigation measures: The costs thus estimated will also be incorporated into the programme formulated. To this end, the Consultant will prepare an Environmental and Social Management Plan (ESMP), such as recommended by the relevant Bank directives and containing a related capacity building programme At the end of this mission, the consulting firm will submit the provisional report on the investment programme for amendment to the entire body of water sector stakeholders, including the development partners,. Also, the water sector actors will be given one (1) month to put together their suggestions and amendments. The final report will be prepared one month after the submission of the provisional report and will used in organizing the donor round table. 2.4 Estimated Costs of Study The estimated cost of the study, exclusive of tax, is UA 1,090 million, of which UA million in foreign exchange (54 %) and UA million in local currency (46 %). It comprises a 10% contingency provision. Tables 2.4 (a) and 2.4 (b) following present a summary of the study costs by component and by expenditure category. The detailed cost estimate is given in Annex 2.

9 7 Table 2.4(a): Summary of Estimated Study Costs by Component Components Euros UC A. National Inventory of Works L.C F.E Total L.C F.E Total Support to SNAPE and conduct of Inventory , , ,04 1 Sub-total: National Inventory of Water , , ,041 works B. Formulation of National Programme Study for formulation of DWSS Programme Sub-total: NDWSSP formulation Study Management SCU- Coordination Donor Conference Audit of Study Accounts Sub-total: Study Coordination Total Base Cost Contingencies Total Study Cost Table 2.4(b): Summary of Estimated Study Costs by Category of Expenditure Category of Expenditure Euro U.A L.C F.E Total L.C F.E Total A. GOODS B.SERVICES C.OPERATION Total Base Cost of study Contingencies Total Study Cost Sources of Finance and Schedule of Expenditure The study will be financed by: an ADF grant of UA 1 Million and; (ii) the Government, for an amount of UA de million The ADF financing will cover: (i) 88 % of the national inventory of water and sanitation works and; (ii) organization of the workshop for validation of the report from Mission N 1 conducted by the consulting firm; (iii) holding the donor round table on the financing of the programme; (iv) 100% of the cost of formulation of the national DWSS programme; and (v) 79 % of the cost of running the Technical Unit within SNAPE The Government for its part will contribute UA million, which is 8 % of the overall cost of the study. Its contribution will make it possible to finance: (i) the salaries of the technical Unit staff; ii) provision of the required premises, as well as the telephone, water and electricity costs for the study; iii) procurement of the borehole marking equipment; iv) the costs of production of inventory sheets; v) the renting of a supervision vehicle for a period of fifteen days; and vi) covering the costs of production of the reports in the regions. The breakdown by source of finance is shown in table 2.5 (a) following:

10 8 Table 2.5 (a): Source of Finance UA % L.C F.E Total Contingencies Overall Total ADF Government Total Cost of the study Table 2.5(b): Sources of Finance by Category of Expenditure (UA) Category of Expenditure Grant GVT Total ADF A. GOODS B.SERVICES C.OPERATING Total study cost Table 2.5 (C) below represents the schedule of expenditure by source of finance. Table 2.5(c): Schedule of expenditure by source of financing (UA) Sources of Financing Total ADF Government Total cost of the Study STUDY IMPLEMENTATION 3.1 Executing Agency The study executing agency will be the Ministry of Water and Energy, acting through Service National d Aménagement des Points d Eau (SNAPE). 3.2 Institutional Provisions The study will be conducted by a multi-discipline consulting firm to be recruited. It will be conducted under the supervision of the Head of the Studies and Programming Bureau. The main tasks of this Unit will be: i) monitoring the implementation of the study; and ii) facilitating the experts field work and the contacts with the regional and central branches for data collection. The Head of the Bureau will coordinate the consultant s activities relating to the study and provide the interface between the Guinean administration, the consulting firm and ADF. The Head of the SNAPE Accounting section will be entrusted with the account keeping and budget monitoring of the study and will maintain an accounting record of operations financed on ADF resources Apart from the Head of the Bureau who will coordinate the activities, the following Studies and programming staff will also be involved in the study: an Engineer Hydro-geologist, a Sanitary Engineer, a Socio-economist, an Environmentalist and support staff. The qualifications and professional experience of the experts participating in the study will be submitted to ADF for clearance.

11 A Monitoring Committee will be set up to generally oversee the study. This Committee will be under the responsibility of the representative of the Ministry in Charge of Water Resources. The study coordinator will provide this Committee s secretariat services. The Committee will be made up of a representative of the Ministry of the Economy and Finance, a representative of the Ministry for Decentralization, a representative of the Central Administration for Major projects (administration centrale des grands projets -ACGP), a Representative of the Ministry for Women s Affairs, a representative of the Association of Mayors of guinea, a representative of the water corporation, Société des Eaux de Guinée (SEG), a representative of the NGOs working in the sector, a representative of the association of private operators of the sector and a representative of the women s associations. The Monitoring Committee, as the general orientation organ, will: (i) validate the SNAPE water inventories, (ii) if necessary, following the inventories, adjust the Terms of Reference of the Consultant responsible for formulation of the national programme; (iii) approve the stage reports for each of the two (2) missions that the study conducted by the consultant will comprise, and (iv) supervise the organization of donor round table and then follow up the implementation of the ensuing resolutions for implementation of the programme. One of the conditions for the first disbursement of the grant requires evidence of the Government s establishment of this Committee. 3.3 Coordination with Other Donors During the preparation of the study terms of reference, contacts were made with the principal donors involved in the financing of water and sanitation in Guinea. Their investments in the sub-sector are largely based on bilateral and multilateral cooperation. The main donors are Agence Française de Développement (AFD), the Kuwaiti Fund, the United Nations children s fund (UNICEF), the Saudi Development Fund, KfW, the Arab Bank for Economic Development in Africa (ABEDA), the Japanese cooperation system and the European development Fund (EDF) At the time of the discussions with AFD, the World Bank, UNICEF and the European Union, it was agreed that the study was indeed necessary to formulate a global framework of intervention. The consultation with the established or potential donors will be continued throughout the study period and workshops will be held for validation of the study results with discussions following. The Consultant, in close collaboration with the country authorities, will hold regular exchanges with the various partners represented in Guinea and operating in the sub sector, to keep them informed of the study status of implementation and seek their views on its outcome and recommendations. UNICEF is particularly involved in implementing this study. It has undertaken to assist the grant beneficiary in producing the inventory sheets. Lastly, the attached terms of reference have been shared with the key donors; their comments have been received and taken into account in finalizing the terms of reference. 3.4 Schedule of Implementation The study will be implemented over a period of eight months. According to the schedule which is Annex 3, this period is made up of (i) the three months to conduct the inventory and consulting firm Mission N 1; (ii) a period of one month for analysis of the Mission N 1 report by the Water sector actors and for the organization at the end of the period of the workshop for validation of the said report: (iv) three months for consulting firm Mission N 2, to draw up the investment programme; and (v) one month, required to incorporate the amendments to the mission N 2 report communicated by the sector actors and for the finalization of that report and organization of the Donor Round Table.

12 In monitoring the implementation, the Bank will conduct a launching mission and participate in the workshop for validation of the report on Mission N 1 prepared by the consulting firm and in the Donor Round Table on this programme. The provisional study implementation schedule contained in Annex 3 is summed up below: Activities Party Responsible Date/Period Grant Effectiveness ADF April 2006 Water works Inventory SNAPE October to December 2006 Preparation of invitation letter and Short list SNAPE/ADF May 2006 Bid invitation SNAPE/ADF May 2006 Contract signing and notification SNAPE/Consultant September 2006 Start of study for formulation of NDWSSP Consultant October 2006 Report on Mission N 1 of study Consultant December 2006 Validation workshop, report N 1 SNAPE/Consultant End January 2007 Mission Report N 2 Consultant End April 2007 Finalization of Report N 2 SNAPE/Consultant End May 2007 Donor Conference SNAPE/Monitoring End May 2007 Committee End of series of activities SNAPE End June Reports The following reports will be successively produced and validated for the purposes of the study: (SNAPE) Inventory Report: in 20 provisional copies and 30 final copies, will be produced three months following the start of the inventory, which should be in December Once issued, it will be processed for internal validation. Report on Consultant s Mission N 1: This report will be produced in hard copy form in 20 provisional copies and 30 final copies, with the maps and the texts in computer files. The final version is due out at end January The report can be outlined as follows: (i) the results of the critical analysis of institutional, regulatory and strategic aspects of the sector (ii) estimate of the actual water and sanitation basic coverage and service rates; (iii) the data from the socio-economic, health and environmental analysis and; (iv) the results of the analysis of past and potential financing in the sector, (v) the definition of objectives to be attained by the sub-sector in function of the analysis of the situation report, and the sector s capacity to meet a greater demand for supply, (vi) definition of the strategies that should enable it meet its objectives, particularly taking into account the place of the private sector, the local communities, the water resources available, the finance absorption capacities and the legal and regulatory aspects, (vii) definition of monitoring and performance indicators and (supply norm and rate, functionality of water works, method of management, cost effectiveness, monitoring/management of the water resource, system of allocation of sector resources, etc ). Report on Consultant s Mission N 2: This provisional report will be produced in April 2007 with the same format and number of copies as the Mission N 1 report. Its final version is expected for May 2007, and will cover the following aspects: (i) formulation of an annual investment programme based on the definition of less costly and better adapted technical solutions and the users capacity to pay, (ii) outline of the budget programming, with the following aims: (a) improving the expenditure monitoring framework by developing a functional method of analysis as well as indicators allowing for restoring the geographic balance with regard to credits and targeting vulnerable groups, (b) building national capacities in public resource management and putting in place tools and mechanisms for pro-active planning for the medium and long term as well as analysis of the effectiveness of the water policy, (c) producing clear score cards that allow decision-

13 11 makers to ensure consistency between budget allocation and the water policy objectives; (d) preparing water sector programmes budgets, on the basis of objectives, activities and indicators identified Apart from the main basic study report, a document will be produced at the end of Mission N 2, concerning the expected impacts of action projected as part of an environmental programme to be prepared along with a ESMP, as recommended by the relevant ADB guidelines. 4 PROCUREMENT OF GOODS AND SERVICES 4.1 All ADF financing of goods and services procurement will be in accordance with the Rules of Procedure for Procurement of Goods, or as the case may be, the Bank s Rules for the Use of consultants, using the appropriate Bank standard bidding documents. Table 4.1 Arrangements for Goods and services Procurement (UA Thousand) Description Shortlist Others Total A. GOODS - Computer Equipment 8.301(8.301) (8.301) for support to SNAPE- inventory - - Positioning Equipment (7.305) (7.305) (GPS) SNAPE support - inventory - -Other equipment (77.892) (77.892) B. SERVICES - Studies for formulation of National DWSS Programme ( ) ( ) - Study Account Audit (15.523)) (15.523) C. COORDINATION - Operation (43.370) (43.370) - Inventory of National works - (SNAPE) ( ) ( ) - Allocations for Donor Conference and SNAPE Inventory Validation workshops Donors and inventory validation workshop SNAPE (31.960) (31.960) Study total ( ) ( ( ) The amounts in parenthesis are ADF Contributions - «Others» refers to the local shopping and payment of allowances Goods 4.2 The contracts for procurement of the computer equipment and for the small positioning equipment (GPS) to be used by SNAPE in conducting the inventory, for the respective amounts of UA and thousand, will be awarded based on local shopping, given the relatively small amounts entailed and the existence in the country of a sufficient number of qualified suppliers to guarantee competition. The other equipment for the inventory, notably the chemical analysis kit, the generator sets and the reagents (UA 892 UC) will also be procured through local shopping. For the supplies necessary for the operation of SNAPE as well, the procurement mode will be local shopping, to the extent that the amounts of the corresponding contracts are below UA

14 12 Given the relatively low amounts, a procedure for a posteriori examination shall be adopted for this procurement. Services 4.3 The services will be procured based on shortlists. The engineering consulting firms to draw up the national DWSS progrmme (UA ) will be selected on the basis of an evaluation of technical proposals taking price offers into account. The firm to audit the study accounts (UA ) will be selected on the basis of the lowest bid for comparable services. In the sole case of the Auditor, the Bank s prior clearance concerning the technical bid analysis report will not be necessary in order to open the financial offers. Executing Agency 4.4 SNAPE will be responsible for: (i) procurement of the supplies needed for its operation and of the equipment and materials for the inventory, (ii) recruitment of the engineering firm to draw up the national DWSS programme and (iii) recruitment of the firm to audit the accounts. SNAPE has considerable contract award experience. It is already managing several projects including the borehole project financed by the Bank. Examination Procedures 4.5 The following documents will be submitted for Bank approval once they are produced: (i) specific information notes on procurement (ii) tender documents or Consultant invitation letters, (iii) reports on evaluation of consultants bids with recommendations for contract award and (iv) draft contracts, where those incorporated in the tender invitations have been modified. Procurement of supplies for contract amounts below UA UC will involve a posteriori examination. 5 DISBURSEMENT For the purposes of the study, disbursements will be by three methods: the special account; direct payment when required; repayment. The disbursements in respect of the contracts of the consultant and the audit firm will be by the direct payment method, in accordance with the disbursement schedule. In the case of disbursement for i) procurement of the inventory equipment; ii) the inventory costs iii) the SNAPE staff allowances, the Borrower will open a special account with a bank that is acceptable to ADF, to receive the grant resources. One of the conditions for grant disbursement requires evidence of the opening of this special account. 6 FINANCIAL AND AUDIT REPORTING A firm will be recruited from ADF resources, to conduct audit of i) the study accounts; and ii) the special account in particular. The audit report including the audited financial statements will be addressed to the Bank at least three months following the end of the study. 7 JUSTIFICATIONS 7.1 In the absence of data obtained through an inventory of water supply and sanitation works over the entire territory, it has not been possible to put together a national DWSS programme up to Such an inventory is thus indispensable, not only for formulation of the national programme, but also for the updating and consolidation of the existing SNAPE data, which could subsequently be upgraded and fed into the national water information system (SNIEau), which is indispensable for sustainable and integrated management of the country s water resources. Similarly,

15 13 procurement of the GPS will afford SNAPE real capacities for updating the data gathered, and thus spare it having to repeat the operation every ten years. 7.2 The participatory approach adopted for the formulation of the national programme, validated by the sector donors will also make it possible, to assess the level of investment required to meet the Millennium Goals relating to rural water supply and sanitation as well as define a framework for consultation between the Guinean Authorities and the donors and amongst the different donors. In addition, this study will make it easier to gradually move from a project logic to a programme approach within the sector, under a programme-budget. 7.3 Such a programme budget will in fact require preliminary formulation of a reference situation and the presentation of the sector diagnosis which will identify the different stumbling blocks (contract award, private sector and NGO capacities, level of involvement and capacities of the decentralized communities ) and allow for a clearer idea of the sector s absorptive capacity. It is evident that the realism of the programme for investment up to 2015 will depend on the relevance of the reference situation. 7.4 Lastly, the investments envisaged under the programme will contribute to meeting the following objectives: Decrease of waterborne disease; Reduction of the health expenditure of beneficiary populations; Promotion of income-generating activities for the beneficiaries and poverty reduction; Improved school enrolment rate for children in general and girls in particular; Improved management and protection of water resources; Mobilization and improved utilization of financial resources allocated to the water and sanitation sector; Infrastructure financing within the framework of the Bank s Rural Drinking Water and Sanitation Initiative. 8 OBLIGATIONS OF SNAPE, THE CONSULTANT AND THE GOVENRMENT Obligations of SNAPE 8.1 SNAPE will undertake to fulfill its obligations and conduct all the investigations entrusted to it, according to its mandate and within the stated period (3 months); it will hold sole responsibility for the result and conclusions of these tasks. With the support to be given it, it will be in charge of secretariat services, reporting, map drawing and all other tasks relating to its mission to conduct a national inventory of drinking water and sanitation works. Obligations of the Consultant 8.2 the Consultant will take all necessary steps to ensure optimal implementation, in accordance with the various established standards and within the stipulated periods (7 months), of the tasks entrusted to it. It will be fully responsible for the studies and other tasks, including those conducted by other parties (sub-contractors, etc). 8.3 The Consultant will undertake to comply with the regulations stipulated in its contract with the Administration, and carry out in accordance with its mandate, the studies entrusted to it for the formulation of the national DWSS; it will be solely responsible for the results and conclusions of studies. It will be responsible for secretariat and reporting, mail and international

16 14 communications and all aspects relating to the internal functioning of its mission (relations with its headquarters, travel costs, rental charges, etc.). 8.4 At the end of the contract period, the Consultant will hand over to the Administration all documents made available to it, as well as the equipment and materials acquired for the purposes of the study. Obligations of Government 8.5 The Guinea Government will provide the engineering consultant with all the technical documents, reports, maps and statements in its possession that are directly or indirectly related to the studies and other works. These documents will be returned to the Administration as soon as the studies have been completed. The Unit Coordinator will liaise with the consultants and facilitate the contacts that are indispensable for the optimal implementation of the studies, as well as the access to information available on the aspects covered. In addition, the Government will, within the limits authorized by the texts and regulations in force in Guinea, grant to the Consultant and its expatriate staff facilities and tax and duty and exemptions. 9 CONCLUSIONS AND RECOMMENDATIONS 9.1 Conclusions The proposed study constitutes the phase of preparation of the implementation of the Bank s Rural Water and Sanitation Initiative for Guinea. It will make it possible to provide the country with a reliable and consensual reference situation with regard to rural DWSS and an investment programme to attain the Millennium Development goals. It is fully consistent with the country s Poverty Reducing Strategy, as well as with the Banks medium-term intervention strategy, which for the period, gives priority to, i) strengthening basic infrastructure and growth sectors; and ii) improvement of basic social services. In addition, it will contribute to setting up a framework for consultation among donors and between the State and donors based on the national programme to be drawn up. 9.2 Recommendations and Conditions In view of the forgoing, and given the importance of this study s objectives and the priority given to it by the government, it is recommended that Guinea be awarded a grant not exceeding UA one (1) million from ADF resources, subject to the following conditions: A. Conditions Precedent to Grant effectiveness The Grant agreement will enter into force upon its signature. B. Conditions Precedent to the first Disbursement of the Grant The Fund will effect the first disbursement of the grant resources only when the Government has fulfilled to the Fund s satisfaction, the following conditions: i) Provide the Fund with evidence of the appointment of the staff to conduct the study, notably the Coordinator, a Hydro-geological Engineer, a Sanitary Engineer, a Socio-economist and an Environmentalist, whose Curriculum vitae will have been approved beforehand by ADF (paragraph 3.2.2) ;

17 15 ii) Provide the Fund with evidence of the opening by SNAPE of a special account with a local bank that meets Fund approval, to receive the grant resources (paragraph 5.1). C. Other Conditions i) Provide the Fund, prior to the first study validation workshop, with evidence of the establishment of the Monitoring committee, made up of : a representative of the Ministry of Water, a representative of the Ministry of the Economy and Finance (Committee Chair), a Representative of the Ministry of Decentralization, a representative of the Central Administration for Major Projects (administration centrale des grands projets -ACGP), a representative of the Ministry for Women s Affairs, a representative of the Association of mayors, a representative of the water corporation, (Société des Eaux de Guinée -SEG), a representative of the NGOs working in the sector, a Representative of the association of private operators of the sector and a representative of the women s associations. (paragraph 3.2.3);

18 ETUDE RELATIVE A L ELABORATION D UN PROGRAMME NATIONAL D APPROVISIONNEMENT EN EAU POTABLE ET D ASSAINISSEMENT DEN MILIEU RURAL (AEPA) A L HORIZON DE 2015 REPUBLIQUE DE GUINEE SCCD : G. G.

19 TABLE DES MATIERES Fiche de l étude, Equivalences monétaires, Sigles et abréviations Page i-iii 1 INTRODUCTION 1 2 SECTEUR DE L EAU ET DE L ASSAINISSEMENT Organisation du secteur Principales contraintes du secteur Politique du Gouvernement 4 3 LE SOUS-SECTEUR DE L'AEPA EN MILIEU RURAL Organisation du secteur Politique sectorielle de l eau potable en milieu rural 6 4 L ETUDE PROPOSEE Conception et formulation Objectifs de l étude Description sommaire de l étude Description détaillée de l étude Coordination avec les autres bailleurs de fonds 23 5 COMPOSITION DE L EQUIPE DU BUREAU D ETUDES 24 6 ORGANISATION ET GESTION DE L ETUDE Organe d'exécution Calendrier d'exécution de l étude 25 7 OBLIGATIONS DU CONSULTANT ET DU GOUVERNEMENT 26 ANNEXES Carte de la Guinée Chronogramme des activités

20 i FONDS AFRICAIN DE DEVELOPPEMENT B.P Tunis Belvédère FICHE DE L ETUDE Date : Août 2005 Les renseignements ci-dessous ont pour but de fournir quelques indications générales à tous les fournisseurs, entrepreneurs, bureaux d études et autres personnes intéressées par la fourniture de biens et services au titre des projets approuvés par les Conseils d Administration du Groupe de la Banque. De plus amples renseignements peuvent être obtenus auprès de l organe d exécution du donataire. 1. Pays : République de Guinée 2. Titre de l étude : Elaboration d un programme national d approvisionnement en eau potable et d assainissement en milieu rural. 3. Localisation : Toute l étendue du territoire national. 4. Donataire : République de Guinée 5. Organe d exécution : Service National d Aménagement des Points d Eau (SNAPE) Adresse : B.P Conakry République de Guinée. Téléphone : ( 224) / Fax : (224) Description : L étude comportera deux parties. La première concernera la réalisation d un inventaire des ouvrages d alimentation en potable et d assainissement en milieu rural. La deuxième partie concernera (i) l élaboration d un programme national d AEPA en milieu rural à l horizon 2015 ; ii) l organisation d un atelier de validation de l état des lieux et iii) l organisation une table ronde des bailleurs de fonds. 7. Source de financement : FAD Gouvernement de Guinée. 8. Date probable d approbation : Avril Date probable de démarrage et durée Octobre 2006 et 08 mois